Marketing Clerk

Heritage Auctions•Irving, TX

10d•Onsite

About The Position

Start your career with one of the nation’s fastest-growing auction houses! At Heritage Auctions, you'll help support the marketing efforts behind the world's largest collectibles auctioneer. From Fine Art and Luxury Goods to Sports Memorabilia, Comics, Coins, and beyond, you'll play an important role in marketing logistics, managing administrative processes, and ensuring marketing initiatives are executed accurately and efficiently. Headquartered in Dallas with offices worldwide, Heritage Auctions offers a collaborative, fast-paced environment where attention to detail, organization, and a passion for excellence are valued. If you enjoy working behind the scenes to keep projects moving forward and want to contribute to connecting collectors with exceptional treasures, we invite you to join our team and grow with a company that celebrates history, culture, and collecting on a global scale. We are seeking a Marketing Clerk who will provide essential operational and administrative support to our marketing team. This person will assist the Director of Marketing and the broader team by keeping materials flowing, timelines tracked, and departments aligned. Your contribution will be essential in helping the team stay organized and meet the shifting needs of every auction category. This is a project coordination role for print marketing—not a creative, content production, IT, or social media position.

Requirements

Strong organizational and time management skills with the ability to juggle multiple priorities and quick turnaround times
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Ability to work independently with minimal supervision and take ownership of responsibilities
Positive attitude, team-oriented mindset, and a willingness to receive and act on feedback
Strong communication skills and comfort collaborating with stakeholders across the company
Comfortable working across teams and personalities, with a calm, professional demeanor

Nice To Haves

Experience with project management software such as Robohead or similar tools
Experience in production management or coordinating complex timelines

Responsibilities

Create, maintain, and distribute auction room and hallway posters
Manage promotional item inventory and reorder as needed
Coordinate promo item shipments for events, offices, and shows
Receive, sort, and distribute daily mail
Order and manage office supply inventory for the department
Code and track invoices and assign costs to appropriate job tickets
Support the Director of Marketing with scheduling and general admin duties
Assist in producing marketing materials for various categories and campaigns
Create event collateral
Help track marketing timelines and collaborate on scheduling across departments
Monitor and help manage internal marketing calendars to ensure deadlines are met
Act as a secondary point of contact for cross-departmental coordination efforts
Opportunity for additional category project management for the right candidate