Marketing Administrative Coordinator

HIT Promotional•Largo, FL

30d•Remote

About The Position

The Marketing Administrative Coordinator supports marketing management and product category owners by coordinating essential details related to product launches and ensuring accurate, timely entry of that information into company systems. This role also manages new product ordering and provides broader administrative and operational support to the marketing team as needed. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities and deadlines in a fast-paced environment.

Requirements

High school diploma required
1–3 years of experience in an administrative, coordination, or data entry role
Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint)
Strong attention to detail and high level of data accuracy
Ability to manage multiple tasks and deadlines simultaneously
Strong written and verbal communication skills
Ability to work remotely and independently

Nice To Haves

Associate's or Bachelor's degree in Marketing, Business, or related field preferred
marketing or product-related experience a plus
Comfortable working cross-functionally with multiple departments and personality types
Self-motivated with strong organizational and time-management skills
Ability to learn new software/systems quickly
Problem-solving mindset with a proactive approach to identifying and resolving issues
Flexible and adaptable to shifting priorities in a fast-paced environment
Basic understanding of marketing or product lifecycle processes a plus
Ability to maintain confidentiality of sensitive product and business information

Responsibilities

Coordinate product launch details with product category owners, ensuring all required information is collected, accurate, and complete
Enter and maintain product launch data in internal systems in a timely and accurate manner
Process and track new product orders, ensuring correct quantities, specifications, and timelines
Serve as a point of coordination between marketing and other departments (e.g., Purchasing, Product Development, Sales, Operations) to keep launch timelines on track
Maintain accurate records of product launch schedules, order statuses, and related documentation
Monitor system data for accuracy and flag/correct discrepancies as needed
Create and/or edit PowerPoint presentations
Assist with general marketing administrative tasks such as data entry, preparing reports, research, and scheduling meetings
Support marketing team members with ad hoc projects and requests as priorities dictate
Communicate updates, delays, or issues affecting product launches to relevant stakeholders in a timely manner