Marketing Administrative Coordinator

Koch Enterprises•Evansville, IN

About The Position

The Marketing Coordinator supports the execution of marketing programs and initiatives for an HVAC distribution organization. This role requires a highly organized, detail-oriented individual who can manage multiple projects simultaneously, support dealer marketing programs, coordinate events and trips, and process co-op funds accurately and efficiently. The ideal candidate is comfortable working in Excel, thrives in a fast-paced environment, and collaborates effectively with sales, vendors, and internal teams.

Requirements

2–4 years of experience in a marketing coordination, administrative, or related role
Strong proficiency in Microsoft Excel (including formulas, filters, and data organization)
Exceptional attention to detail and organizational skills
Proven ability to multitask and manage multiple projects with competing deadlines
Experience supporting events, meetings, or incentive trips
Clear and professional written and verbal communication skills

Nice To Haves

Experience in HVAC distribution, construction, or a related B2B industry
Familiarity with co-op programs or dealer marketing funds
Experience working with CRM or email marketing platforms

Responsibilities

Assist in the planning, execution, and tracking of marketing programs, promotions, and dealer initiatives
Coordinate marketing communications, including emails, promotions, and program materials
Maintain accurate marketing calendars, timelines, and documentation
Process dealer co-op submissions, including reviewing documentation for accuracy and compliance
Track co-op accruals, usage, and balances using Excel and internal systems
Communicate with dealers and internal teams regarding co-op guidelines, approvals, and reimbursements
Support the planning and execution of dealer meetings, training events, trade shows, and incentive trips
Coordinate logistics such as registrations, hotel rooming lists, travel details, agendas, and vendor coordination
Assist with on-site event support and post-event follow-up
Build and maintain Excel spreadsheets for tracking programs, budgets, event participation, and performance metrics
Compile reports and summaries for marketing and sales leadership
Ensure accuracy and consistency across all marketing data and records
Work closely with sales teams, vendors, and internal departments to support marketing initiatives
Manage multiple requests and deadlines while maintaining a high level of organization and attention to detail