Mariachi Program Coordinator

Western New Mexico University•Mission, NM

17d•Onsite

About The Position

The Mariachi Program Coordinator serves as the musical director and primary contact for the Mariachi program. This role involves building, instructing, and conducting the Mariachi Music Ensemble, and collaborating with various university departments on program activities. The coordinator is responsible for event coordination, student recruitment, scholarship assistance, budget management, and travel arrangements for off-campus events. This position also involves maintaining confidential records, preparing materials for strategic planning, and coordinating with the Expressive Arts department for performance and academic scheduling. Additionally, the role may include instructing Applied and Summer Music courses under a separate contract.

Requirements

Experience in musical direction, instruction, and conducting of an ensemble.
Ability to coordinate events and manage budgets.
Skills in student recruitment and promotion.
Proficiency in coordinating travel arrangements and ensuring compliance with guidelines.
Experience in record keeping and financial documentation.
Ability to maintain confidential files and records.
Strong communication and interpersonal skills for collaboration with various departments and stakeholders.
Familiarity with university policies and procedures.

Nice To Haves

Experience in recruiting students in the New Mexico, Texas, and Arizona area.
Experience with scholarship application and selection processes.
Experience with P-card, PO, and petty cash management.
Experience coordinating with academic departments on course scheduling and instruction.
Experience instructing Applied and Summer Music courses.

Responsibilities

Serves as the musical director/primary contact on matters of the Mariachi program.
Continues to build, instruct, and conduct Mariachi Music Ensemble.
Works closely & cohesively with Student Affairs, External Affairs, Cultural Affairs, and Expressive Arts on program activities.
Answers questions and provides information about the program’s activities, functions, and facilitates resolution of concerns, issues, and problems.
Responds to emails and voicemails in a timely manner as well as attending and participating in meetings.
Refers complex inquiries to supervisor for resolution.
Responsible for event coordination for WNMU and off campus events.
Recruits students to WNMU and the Mariachi program.
Schedules recruiting trips and events well in advance to allow for optimal collaboration.
Assists with scholarship application and selection in coordination with Financial Aid by required dead-lines.
Plans budgetary needs and track expenses, in a timely manner, for events by working closely with Student Affairs and Business Affairs.
Coordinates all aspects of travel for off campus music events: arranges transport and supervise WNMU students to special music program events, facilitates the completion of travel requests and all necessary arrangements in advance to be in compliance with university guidelines / deadlines.
Responsible for providing detailed, accurate, complete, signed receipts of all purchases / expenses including but not limited to P-card, PO, petty cash, etc. to Student Affairs 24 hours prior to the WNMU Purchasing Dept. deadlines.
Maintains confidential files and records of division information.
Collects, compiles, and prepares materials, statistics, and documents for annual strategic planning sessions.
Assists in preparation of paper, electronic documents, and communications.
Reviews documents and electronic resources, as per departments activities or needs, including but not limited to advising needs.
Coordinates with Expressive Arts on performance needs/scheduling in Parotti Hall as well as building maintenance requirements.
Coordinates with Expressive Arts Department Chair on academic Mariachi ensemble course scheduling and instruction.
Will also serve in instructing Applied and Summer Music courses with compensation and supervision under a separate contract each semester.
Complies with all policies, procedures, guidelines and regulations within Student Affairs and Western New Mexico University.
Performs other duties as assigned.