Manager, Union Remittance Administration & Certified Payroll

Allegion•Remote, Indiana, IN

3d•$115,000 - $140,000•Remote

About The Position

Allegion is seeking a Manager, Union Remittance Administration & Certified Payroll to lead certified payroll processing, prevailing wage compliance, and union remittances for U.S. and Canadian populations. Reporting to the Global Payroll Director, this role is accountable for accurate, timely, and compliant payments to employees, government agencies, and unions. The manager leads a team of internal and external support staff responsible for complex, audit-sensitive payroll processes. The role oversees end-to-end certified payroll and union remittance operations, including payroll data collection, calculations, validation, payment distribution, union funding and contributions, required reporting, audit readiness, and process controls. It works closely with HR, Finance, Labor Relations, Legal, IT, vendors, union representatives, benefit fund administrators, government agencies, and other stakeholders. The position is remote with occasional on-site visits as needed; Allegion reserves the right to change the remote schedule at its discretion. Allegion describes its culture as focused on safety and security, professional growth, work-life balance, employee engagement, strengths-based development, and inclusion. The role is bonus-eligible, with an expected base salary range of $115,000–$140,000 based on skills, experience, and other factors permitted by law. Candidates must be legally authorized to work in the United States; the company does not intend to sponsor employment visas for this position.

Requirements

Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
10 or more years of progressive experience, including at least 5 years of people leadership and union remittance experience.
Experience interpreting collective bargaining agreements and designing union benefit funding, contribution reconciliation, remittance, and audit processes across multiple collective bargaining agreements.
Strong analytical and problem-solving skills, including investigating complex payroll issues, conducting root cause analysis, and implementing sustainable corrective actions.
Exceptional attention to detail, accuracy, and confidentiality, including the ability to handle sensitive employee information and maintain data privacy.
Excellent communication and interpersonal skills, with the ability to collaborate with cross-functional teams, employees, unions, executives, and external stakeholders.
Ability to thrive in a fast-paced environment, exercise sound judgment, assess risk, and prioritize critical issues.
Proficiency in Microsoft Office applications, advanced Excel skills, and experience with payroll and timekeeping solutions.
Legal authorization to work in the United States; employment visa sponsorship is not intended for this position.

Nice To Haves

Certified Payroll Professional (CPP) designation.
Prevailing wage payroll experience.
Knowledge of Davis-Bacon Act requirements, prevailing wage regulations, union agreements, and payroll compliance obligations.
Experience with Workday HCM, Workday Payroll, Kronos Timekeeping, Passport, LCP Certified, and ERP systems.

Responsibilities

Manage end-to-end certified payroll processing and union remittance administration, including data collection, calculations, validation, and payment distribution to employees and unions.
Ensure accurate and timely prevailing wage and certified payroll processing, including wages, bonuses, fringe benefits, and deductions, in accordance with applicable laws, regulations, and company policies.
Coordinate with HR, Finance, and other departments to obtain and verify payroll data, including hiring, termination, promotion, tax, and timekeeping information.
Partner with the Labor Relations Director to interpret collective bargaining agreements and oversee union payroll activities, including dues, benefit contributions, remittances, and agreement requirements.
Oversee union funding and contribution processes, including calculation, funding, reconciliation, and timely remittance to union benefit funds and third-party administrators.
Develop and maintain certified payroll policies, procedures, and guidelines to support legal compliance and industry best practices.
Partner with Legal to monitor changes to certified payroll and prevailing wage laws, including the Davis-Bacon Act, regulations, and tax requirements, and adjust processes as needed.
Establish, review, and report prevailing wage rates, fringe benefit requirements, and related metrics.
Oversee preparation and submission of union-related reports and required documentation to government agencies; support external audits, respond to inquiries and compliance reviews, and maintain audit-ready records.
Serve as the primary escalation point for complex union and certified payroll issues, ensuring timely resolution and effective stakeholder communication.
Lead root cause analysis of payroll errors, compliance issues, funding discrepancies, and operational challenges; implement corrective and preventive actions.
Partner with HR, Labor Relations, Legal, IT, Finance, and other stakeholders to configure, test, and optimize union remittance and certified payroll processes and systems.
Manage relationships with vendors, union representatives, benefit fund administrators, and internal stakeholders to support effective communication and issue resolution.
Lead and develop a team through coaching, engagement, development, and performance feedback to support high-quality and efficient payroll operations.
Manage OCIP, CCIP, or TCIP adjustments required by customers under executed contracts, including agency reporting and verification of contract values and hours worked against contract requirements.
Establish and monitor process metrics, controls, and improvement initiatives to strengthen business impact, efficiency, accuracy, and compliance.

Benefits

Health, dental, and vision insurance coverage.
Unlimited paid time off.
401(k) plan with a 6% company match and no vesting period.
Health Savings Accounts.
Flexible Spending Accounts for healthcare and/or dependent daycare expenses.
Short-term and long-term disability insurance paid for by Allegion.
Term life insurance, with the option to purchase supplemental coverage.
Tuition reimbursement.
Voluntary wellness program with monetary rewards for completing wellness activities.
Employee discounts through Perks at Work.
Community involvement and opportunities to give back.
CliftonStrengths assessment and coaching opportunities.
Bonus eligibility.