Manager, Sponsored Programs - Pre-Award

University of Miami•Miami, FL

About The Position

The University of Miami/UHealth Department of Sylvester Comprehensive Cancer Center (SCCC) is hiring a full-time Manager, Sponsored Programs for a departmental Pre-Award role at the Medical Campus in Miami, Florida. Hybrid or remote work arrangements are negotiable. The Manager oversees administrative and financial aspects of Sponsored Programs, with the goal of increasing sponsored funding and proposal output while maximizing the effective use of existing research funding. The role develops and implements effective policies and methods, and independently manages Pre-Award administration, including preparing sponsored proposal applications in compliance with sponsor and University requirements. The Manager is expected to initiate work according to established timetables, exercise sound judgment, and address questions and problems independently. The position directs Pre-Award operations and staff, oversees proposal development and submission, advises faculty and research leadership, and develops processes and resources that support consistent, efficient, compliant, and high-quality research administration.

Requirements

Bachelor’s degree in a relevant field.
Minimum 5 years of relevant experience.
Ability to optimize day-to-day operations and processes for efficiency and effectiveness.
Ability to implement organizational effectiveness and engagement strategies and manage change.
Knowledge of financial operations and management.
Ability to build and maintain a cohesive, productive team and positive working relationships, and to collaborate with others.
Proficiency with office software, technology, and relevant computer applications.
Strong verbal and written communication skills.
Ability to work independently, initiate activities according to established timetables, use good judgment, answer questions, and mitigate problems.

Responsibilities

Review material budget variances with appropriate senior staff and develop corrective action plans.
Prepare monthly variance reports for program management and development.
Assist in preparing grant reports for senior management.
Maintain portfolios for private and government grants and funds.
Develop and maintain grant allocation systems.
Manage monthly overhead and allocation tables and reallocate grant funds based on period reports.
Analyze operating program costs in relation to services performed during previous fiscal years.
Create and oversee budgets and recommend modifications when appropriate.
Approve disbursement requests for accurate coding and availability of funds before commitments are made.
Establish and assess internal controls, ensure compliance with University policies and procedures, and train employees on controls and procedures.
Direct and supervise Pre-Award sponsored programs operations, including workload assignments, staff performance, hiring, onboarding, training, mentorship, and professional development.
Oversee preparation, review, institutional routing, approval, and submission of sponsored funding proposals to external sponsors.
Lead complex and strategic proposals, including multidisciplinary, multi-investigator, multi-project, institutional training, center, cooperative agreement, and other large-scale applications.
Interpret sponsor solicitations and policies and advise on application requirements, institutional policies, federal regulations, eligibility, deadlines, and administrative requirements.
Oversee proposal budget development and review, including salaries, fringe benefits, indirect costs, cost sharing, subawards, sponsor limitations, and budget justifications.
Ensure proposal compliance and institutional approval, coordinating with the Office of Research Administration, Contracts, Finance, and other institutional offices as required.
Serve as a senior advisor and primary Pre-Award resource to faculty and research leadership, resolve complex administrative issues, and facilitate timely, compliant proposal submissions.
Provide reporting on proposal volume and service-related metrics.
Develop and implement Pre-Award policies, standard operating procedures, templates, training programs, and process improvements.