Manager, Sponsored Programs

University of Miami•Miami, FL

1d•Hybrid

About The Position

The University of Miami/UHealth Department of Sylvester Comprehensive Cancer Center (SCCC) is hiring a full-time Manager, Sponsored Programs to work at UHealth in Miami, Florida, with the Medical Campus identified as the departmental work location. This departmental Pre-Award position oversees administrative and financial aspects of sponsored programs, with a focus on increasing sponsored funding and proposal output while maximizing the effective use of existing research funds. The manager develops and implements policies and methods to support these objectives. The manager directs Pre-Award sponsored-program operations and independently addresses proposal administration. The role oversees preparation, review, institutional routing, approval, and submission of proposals to external sponsors; provides leadership for complex and strategic applications; interprets sponsor requirements and policies; and advises faculty and research leadership on administrative matters. Hybrid or remote work arrangements are negotiable. The position also oversees proposal budgets, compliance, and institutional approvals; coordinates with relevant university offices; supervises and develops staff; reports on volume and service metrics; and creates policies, procedures, templates, training, and process improvements for consistent and effective research administration.

Requirements

Bachelor’s degree in a relevant field.
Minimum 5 years of relevant experience; relevant education, certifications, and/or work experience may be considered.
Knowledge of business and management principles.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals and objectives that support the strategic plan.
Ability to effectively plan, delegate, and/or supervise the work of others.
Ability to lead, motivate, develop, and train others.
Ability to work independently, initiate activities according to established timetables, use good judgment in answering questions, and mitigate problems.

Responsibilities

Review material budget variances with appropriate senior staff and develop corrective-action plans.
Prepare monthly variance reports for program management and development.
Assist with preparing grant reports for senior management.
Maintain portfolios for private and government grants and funds.
Develop and maintain grant allocation systems.
Manage monthly overhead and allocation tables and reallocate grant funds based on period reports.
Analyze program costs in relation to services performed in previous fiscal years and formulate comparative analyses of operating programs.
Create and oversee budgets and recommend budget modifications when appropriate.
Approve disbursement requests for accurate coding and availability of funds before funds are committed.
Establish and assess internal controls within the unit, ensure compliance with university policies and procedures, and train employees on controls and policies.
Direct and supervise Pre-Award operations, including workload assignment, staff performance, hiring, onboarding, training, mentorship, and professional development.
Oversee preparation, review, institutional routing, approval, and submission of sponsored funding proposals to federal, state, foundation, industry, and other external sponsors.
Lead complex and strategic proposals, including multidisciplinary, multi-investigator, multi-project, institutional training, center, cooperative agreement, and other large-scale applications.
Interpret sponsor solicitations and policies and provide guidance on application requirements, institutional policies, federal regulations, eligibility, deadlines, and administrative requirements.
Oversee proposal budget development and review, including salaries, fringe benefits, indirect costs, cost sharing, subawards, sponsor limitations, and budget justifications.
Ensure proposal compliance and institutional approval, coordinating with the Office of Research Administration, Contracts, Finance, and other institutional offices as required.
Serve as a senior advisor and primary Pre-Award resource to faculty and research leadership, resolve complex administrative issues, and facilitate timely, compliant proposal submissions.
Provide reporting on proposal volume and service-related metrics.
Develop and implement Pre-Award policies, standard operating procedures, templates, training programs, and process improvements.