Manager, Special Events

vineyard vines•Stamford, CT

7d•Hybrid

About The Position

At vineyard vines, Every Day Should Feel This Good® is more than our tagline—it's the experience we strive to create in every interaction with our customers, partners, and communities. As Manager, Special Events, you will lead the planning and execution of a diverse portfolio of brand experiences that bring the vineyard vines lifestyle to life. Reporting to the Director, Special Events, you will oversee end-to-end event management across consumer activations, retail events, influencer experiences, wholesale events, executive engagements, and community initiatives. This role requires a highly organized, creative, and solutions-oriented event professional who thrives in a fast-paced environment and is passionate about delivering elevated guest experiences while ensuring flawless execution.

Requirements

5–8 years of experience in special events, experiential marketing, hospitality, or brand activations
Experience managing multiple large-scale events from concept through execution
Strong project management and organizational skills
Experience managing vendors, agencies, and production partners
Excellent communication and relationship-building skills
Strong budgeting and financial management experience
Ability to remain calm under pressure and solve problems quickly
Willingness to travel and work evenings and weekends as business needs require

Responsibilities

Manage the planning and execution of multiple events simultaneously, including retail store openings and anniversaries, collection launches, brand partnership activations, influencer and creator events, press previews, wholesale customer events, executive meetings and hospitality experiences, community and philanthropic events, and consumer-facing lifestyle activations.
Ensure every event reflects vineyard vines' premium brand standards and delivers exceptional guest experiences.
Lead event timelines, production schedules, budgets, vendor management, staffing plans, transportation, hospitality, gifting, and onsite execution.
Partner with production agencies and vendors to ensure projects remain on budget and on schedule.
Develop detailed run-of-shows, production documents, contingency plans, and event recaps.
Partner with Marketing, PR, Creative, Social Media, Retail, Ecommerce, Merchandising, Wholesale, Product Design, Visual Merchandising, and Talent teams to execute integrated campaigns.
Coordinate deliverables across departments to ensure consistent messaging and seamless execution.
Manage relationships with venues, production agencies, caterers, entertainment partners, florists, rental companies, transportation providers, photographers, and other vendors.
Negotiate pricing while maintaining high-quality execution.
Manage event budgets and purchase orders.
Track expenses, reconcile invoices, and identify opportunities for cost efficiencies.
Support annual budget planning alongside the Director.
Collect post-event metrics including attendance, engagement, earned media, social performance, and business impact.
Prepare event recaps and recommendations for future improvements.
Provide guidance and mentorship to the Events Coordinator.
Support freelance staff and onsite event teams during execution.