Manager - School Business Operations, Career And Technical Education

Orange County Public Schools•Winter Garden, FL

4d•Hybrid

About The Position

To oversee and manage the day-to-day business and financial operations for all post-secondary programs (on and off campus) ensuring continuity of instruction.

Requirements

Bachelor’s degree business, education, or equivalent closely related field.
Two (2) years’ experience in customer service or business operations.
Knowledge of data management and reporting with an emphasis of accounting, finance, or budget.

Nice To Haves

Supervisory experience preferred.

Responsibilities

Manifests a professional code of ethics and values.
Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner representing OCPS in a positive light.
Models the routine, intentional, and effective use of technology in daily work, including communications, organization, and management tasks.
Direct, oversee, and evaluate each employee reporting directly to him/her regarding productivity in achieving and supporting district goals.
Inputs school budget information online and/or complete appropriate budget forms as directed by the Senior Director.
Ensures funds are expended according to district and state policies and guidelines.
Ensures internal fund revenue and expenditures are in compliance with district and state policies and guidelines.
Releases purchase orders.
Oversee the sign off on p-card purchases; including the monthly reconciliation form.
Manages ordering and inventory processes for instructional materials and technology.
Reviews FTE data and reporting to ensure the school receives all appropriate funds including making amendments and audit preparation.
Liaison with District Budget Staff.
Ensure funds are spent according to correct GL accounts per district and state policies & procedures.
Works closely with Sr. Director for school use of funds.
Manage and monitor all Budget and Internal funds for the school.
Audit daily transactions for error and bank reconciliations.
Audit cash bank bags of all Finance Payroll clerks.
Audit & manage all CVUE transactions concerning the student ledger cards for daily transactions.
Setup Deferments for student fees via Installment Contracts.
Work with all 3rd party Vendors concerning student accounts.
Communicate with students concerning student accounts.
Work closely with Admissions & Financial Staff concerning student accounts.
Reviews purchase order requests, and daily reports to insure that appropriate items are charged correctly.
Insures that all monies sent to district office are posted to the appropriate account.
Assist with Financial Aid funding for student disbursements and state reporting.
Prepare and Implement the Financial Aid Disbursements – Pell, FSAG, SFAF.
Monitor funding available for FWEP students.
Work closely with teachers to assist with ordering of supplies for Instructional Support.
Train all Finance Clerks & Registrars on Business Office Procedures and daily job duties.
Train teachers on Purchase Order Procedure, and use of Supply Account Funds (i.e. lab accounts, industry certifications, material fees).
Work closely with Business Mangers of the other Tech Centers to ensure consistency in procedures.
Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
Follow the district’s policies and procedures as related to fixed assets.
Develop leadership in subordinates.
Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.
Perform other duties and responsibilities as assigned by supervisor.