Manager, Public Health Projects

University of Rochester•City of Rochester, NY

12d•$70,197 - $105,295•Onsite

About The Position

The UR Medicine Recovery Center of Excellence (COE) is dedicated to addressing substance use disorder (SUD) and the overdose crisis through innovative, evidence-based programming that supports prevention, treatment, and recovery for substance use disorder (SUD). The COE’s initiatives, referred to as "Pilot Projects," are discrete programs designed for national implementation across the US and its territories. These projects focus on prevention, reducing stigma, improving access to care, and enhancing outcomes for individuals and communities affected by SUD. The Senior Project Manager plays a critical, overarching role in ensuring that all projects are supported, aligned, and executed successfully. This role requires advanced judgment, autonomy, and specialized skills in planning, writing, and strategizing to meet the needs of rural audiences, healthcare providers, faculty contributors, and program funder (HRSA). The Senior Project Manager applies deep knowledge of these diverse stakeholders to create tailored approaches that maximize the reach, relevance, and impact of the COE’s initiatives. Additionally, the Senior Project Manager provides direct guidance and oversight to outreach and dissemination staff, ensuring that their efforts align with strategic priorities and contribute to the successful execution of project goals. The Senior Project Manager oversees and coordinates the efforts of 7 key contractors and vendors, managing their contributions to deliver high-quality materials and services that advance the COE’s initiatives. To effectively support these projects, they collaborate closely with a diverse network of stakeholders, including 9 COE staff members, 20 key faculty contributors, and 7 partnering experts or subject matter experts. The Senior Project Manager also leads collaboration with key stakeholders, such as HRSA and external partners, to maintain strategic alignment and foster partnerships that amplify the COE’s impact. By synthesizing complex information and directing the creation of high-quality materials (such as federal reports, toolkits, and multimedia content) the Senior Project Manager ensures clarity, consistency, and alignment with evidence-based practices. This role is instrumental in ensuring that all materials and strategies are adapted to meet the needs of rural communities and other target audiences, while maintaining compliance with federal and institutional standards. In addition to process development and stakeholder engagement, the Senior Project Manager provides critical oversight of cross-project progress, proactively addressing risks and barriers to ensure effective execution. This role is essential for maintaining the integrity of evidence-based methodologies, adapting processes to meet evolving priorities, and ensuring that all projects remain on schedule, within scope, and aligned with COE goals. The Senior Project Manager’s leadership directly supports the COE's ability to achieve its mission, meet strategic goals, and secure $3.3 million in annual funding that sustains critical initiatives.

Requirements

Bachelor's degree and 5 years of related experience required
Extensive computer literacy to include experience in Excel, Word, Teams, Web CMS platforms, and Powerpoint required
Excellent communication (written and verbal) and stakeholder management skills required
Detail-oriented with a proven ability to manage projects required
Strong leadership and strategic thinking skills
Effective presentation, analytical, and problem-solving skills required

Nice To Haves

Equivalent combination of education and experience
Experience managing large project budgets and complex resource allocation preferred

Responsibilities

Develops and implements a comprehensive methodology to support each Pilot Project, ensuring alignment with the COE’s standards, rules, and goals.
Provides direct guidance and oversight to outreach and dissemination staff, ensuring that their efforts align with strategic priorities and contribute to the successful execution of project goals.
Oversees and coordinates the efforts of 7 key contractors and vendors, managing their contributions to deliver high-quality materials and services that advance the COE’s initiatives.
Collaborates closely with a diverse network of stakeholders, including 9 COE staff members, 20 key faculty contributors, and 7 partnering experts or subject matter experts.
Leads collaboration with key stakeholders, such as HRSA and external partners, to maintain strategic alignment and foster partnerships that amplify the COE’s impact.
Synthesizes complex information and directs the creation of high-quality materials (such as federal reports, toolkits, and multimedia content) ensuring clarity, consistency, and alignment with evidence-based practices.
Ensures that all materials and strategies are adapted to meet the needs of rural communities and other target audiences, while maintaining compliance with federal and institutional standards.
Provides critical oversight of cross-project progress, proactively addressing risks and barriers to ensure effective execution.
Maintains the integrity of evidence-based methodologies, adapting processes to meet evolving priorities, and ensuring that all projects remain on schedule, within scope, and aligned with COE goals.
Directly supervises, leads, and mentors writing, outreach, and dissemination staff to ensure content is developed effectively and appropriately for successful reception and adoption by rural communities throughout the U.S.
Provides direct oversight and coordination for seven content vendors essential to these areas, including managing the allocation and utilization of these external resources.
Leads the creation, assignment, and review of high-quality content across various formats, including web pages, articles, infographics, videos, print materials, and training tools.
Exercises autonomy and specialized writing and academic research expertise to ensure that all content is accurate, engaging, and tailored to meet the needs of diverse audiences, including rural communities and healthcare providers.
Strategically collaborates with vendors and project teams to ensure deliverables align with program goals, evidence-based practices, and organizational priorities.
Edits and consults on compliance for all materials developed by project teams, ensuring adherence to federal standards, regulatory requirements, and programmatic goals.
Applies high-level judgment leveraging strong understanding of all projects, including their evidence-based research, to maintain consistency, quality, and alignment with the mission of the COE.
Ensures that all materials meet the highest standards of accuracy, accessibility, and cultural sensitivity, particularly when addressing specialized topic areas such as stigma, trauma, and substance use disorder (SUD).
Develops and refines program frameworks, internal needs assessments (program summaries,) and preliminary content, leveraging specialized knowledge and independent judgment to ensure alignment with evidence-based practices and program objectives.
Provides expert feedback on literature reviews, peer-reviewed articles, and other materials, ensuring accuracy, relevance, and alignment with program goals.
Consults and directs project teams to guide the development of materials, such as training resources, community event materials, and visual reports, ensuring they meet the needs of diverse stakeholders and adhere to compliance standards.
Serves as the primary publications liaison with HRSA and other key stakeholders, leveraging deep knowledge of COE programming along with strong understanding of research and academic rigor to navigate the review and approval process for materials.
Ensures that all communications align with federal and URMC standards and strategic priorities, fostering strong relationships with standards experts and stakeholders while successfully leveraging their input.
Drives strategic communication of internal and external project progress, outcomes, and impact to national and rural audiences through tailored updates, such as newsletters, reports, and presentations.
Ensures that projects are accurately and effectively represented in center-wide materials across various media platforms, including websites, newsletters, social media, and print publications.
Exercises strategic oversight and deep knowledge of evidence-based content areas, research, and rural audiences to align all communications with the COE’s mission, goals, and branding.
Works collaboratively with internal and external teams to ensure consistent messaging and effective audience engagement.
Independently develops methodology and process for tracking project progress, tailored to the specific needs and deliverables of each project.
Tracks and evaluates project progress using advanced organizational skills, ensuring that milestones are met and deliverables are completed on time.
Develops detailed reports for HRSA and other stakeholders, providing clear and actionable updates on project status and outcomes.
Collaborates on the dissemination of completed products across diverse channels and applies expertise to analyze their impact and effectiveness in reaching and engaging target audiences, particularly rural communities.
Other duties as assigned.