Manager-Procedural Supply Chain

Northeast Georgia Health System•Gainesville, GA

16d

About The Position

The Manager-Procedural Supply Chain is responsible for daily logistics and distribution operations for the Materials Management Procedural Department at the NGHS Gainesville Facility. The role oversees the Inventory Storeroom and distribution for Procedural Supply Rooms, manages the flow of materials throughout the system, and oversees daily surgical case-cart picking. The manager develops and implements policies and procedures and supports the logistical needs of procedural areas, patient care, and organizational goals. Responsibilities include developing goals, objectives, annual budgets, and short- and long-term operational strategies; working with Purchasing on backorders; partnering with the Par Optimization Team and clinical leaders to establish PAR locations; and coordinating implementation of new products through Procedural Value Analysis teams. The manager oversees replenishment, perpetual inventory, Kanban, order cycles, and product controls, using lean principles, data, and analytics to improve efficiency. The role leads and develops staff, supports budgeting and employee administration, resolves urgent supply issues, and coordinates supply and instrument needs for surgical procedures. The position also supports a safe and compliant working environment and maintains inventory for biologics, robotic surgery products, consignment products, and complex procedure-specific supplies.

Requirements

Bachelor’s degree in Business, Supply Chain Management, Procurement, Finance, or a related field.
Three to five years of experience organizing and optimizing a supply chain system for Operating Room or Cath Lab inventory management.
Ability to be trained and certified in the use of an electric pallet jack.
Ability to resolve urgent, complex supply disruptions in a fast-paced hospital environment.
Ability to assess urgency in response to customer inquiries and escalate issues to leadership when needed.
Strong attention to detail and ability to multitask and prioritize work.
Basic knowledge of inventory and distribution methodologies and sourcing options, with the ability to respond appropriately to different product acquisition models.
Ability to document and train staff on standard work for procedural supplies and surgical case-cart picking.
Technical skills to use hospital ERP systems, MS Office applications including Outlook, Excel, and Word, other inventory, distribution, or procurement software, and handheld ordering and PAR-management technology.
Strong critical-thinking, organizational, and communication skills.
Interpersonal skills to work with clinicians and other hospital personnel.
Knowledge of budgetary and financial standards related to inventory management, department expenses, customer spending, and labor costs.
Ability to stand and sit for extended periods, crouch, push and pull, and lift up to 50 pounds unassisted.
Ability to read, write, reason, talk, use a keyboard, and drive.

Nice To Haves

Experience in a large hospital or multi-site healthcare system.
Experience leading teams and assigning responsibilities.

Responsibilities

Oversee logistics, distribution, the Inventory Storeroom, Procedural Supply Rooms, and daily surgical case-cart picking.
Oversee ordering and replenishment through automated and manual systems to meet the needs of procedural areas.
Maintain the Kanban program through the Daily Management System and manage perpetual inventory, including replenishment, PAR levels, backorders, returns, expired or damaged products, and expiration-date checks.
Monitor the quality, quantity, cost, and efficiency of goods and equipment movement and storage.
Manage inventory and low-unit-of-measure order cycles using lean principles, data-driven monitoring, and system analytics.
Analyze inventory levels with the MMIS and Data Analysis team to establish efficient replenishment processes.
Coordinate supply PAR-level changes with Procedural Nursing representatives, the Par Optimization and Data Analysis teams, and clinical leadership.
Apply lean principles and analyze logistics problems to develop solutions that improve business efficiency.
Work with Procedural Value Analysis Teams to onboard new products, equipment, policies, and procedures.
Work with Purchasing to manage item backorders and with clinical leaders and the Par Optimization Team to establish PAR locations for current and new items.
Coordinate with the Borrow/Loan Technician on outside vendor trays and items to ensure scheduled cases are complete, and ensure loaner-item documentation and communication are completed.
Document and train staff on standard work for procedural-area supplies, surgical case-cart picking, and obtaining instruments and supplies for procedures.
Recruit, orient, and train staff with Human Resources; monitor competencies and align staff training and education with organizational needs; motivate and lead the team.
Assist in preparing annual operating and capital budgets.
Complete employee reports and records, including disciplinary actions, performance evaluations, time-card and productivity reports, staff meeting and in-service attendance, data sheets, and budget variance reports.
Provide management leadership throughout the department and assume other assigned duties in the Director’s absence.
Support a safe working environment and compliance with regulatory requirements and hospital, state, and federal safety policies.
Use the Explant Warranty software system to manage returns of explant devices, including shipment tracking and associated details.
Lead staff in researching and resolving supply concerns, case-cart picking issues, and instrumentation needs in coordination with SPD.
Maintain inventory of biologics, robotic surgery products, complex procedure-specific supplies, and consignment products associated with OR procedures.