Manager-Procedural Supply Chain

Northeast Georgia Medical Center•Gainesville, GA

15d

About The Position

The Manager-Procedural Supply Chain is responsible for the daily logistics and distribution operations of the Materials Management Procedural Department at the Northeast Georgia Health System Gainesville Facility. The role oversees the inventory storeroom and distribution for procedural supply rooms, manages material flow across the system, and oversees daily surgical case-cart picking. The manager develops and implements policies and procedures and supports the logistical needs of procedural areas, patient care, and organizational goals. The position develops goals, objectives, annual budgets, and short- and long-term operational strategies. It collaborates with Purchasing on item backorders, with the Par Optimization Team and clinical leaders on PAR locations, and with Procedural Value Analysis teams to implement new products. The manager leads staff, supports safe and compliant operations, and may assume other duties in the Director’s absence.

Requirements

Bachelor’s degree in Business, Supply Chain Management, Procurement, Finance, or a related field.
3–5 years of experience organizing and optimizing a supply chain system for Operating Room/Cath Lab inventory management.
Able to be trained and certified in the use of an electric pallet jack.
Ability to resolve urgent and complex supply disruptions in a fast-paced hospital environment.
Ability to assess urgency in customer inquiries and escalate issues to leadership as needed.
Strong attention to detail and ability to multitask and prioritize work.
Basic knowledge of inventory and distribution methodologies and sourcing options; ability to respond appropriately to different product-acquisition models.
Ability to document and train staff on standard work for procedural supplies and surgical case-cart picking.
Technical proficiency with a hospital ERP system, Microsoft Outlook, Excel and Word, other relevant inventory, distribution, or procurement software, and handheld technology for ordering and PAR management.
Critical-thinking, organizational, and communication skills.
Interpersonal skills to interact with clinicians and other hospital personnel.
Knowledge of budgetary and financial standards related to inventory management, department expenses, customer spending, and labor costs.
Ability to stand and sit for extended periods, crouch, push and pull, and lift up to 50 pounds unassisted.

Nice To Haves

Experience in a large hospital or multi-site healthcare system.
Experience leading teams and assigning responsibilities.

Responsibilities

Oversee ordering and distribution through automated and manual replenishment systems for procedural areas.
Maintain the Kanban program through the Daily Management System.
Manage perpetual inventory, including replenishment, PAR levels, backorders, returns, and expired or damaged product processes.
Conduct expiration-date checks on stock items.
Monitor the quality, quantity, cost, and efficiency of goods and equipment movement and storage.
Manage inventory and low-unit-of-measure order cycles using lean principles, data-driven monitoring, and information-system analytics.
Analyze inventory levels with the MMIS and Data Analysis team to improve replenishment processes.
Coordinate supply PAR-level changes and updates with Procedural Nursing representatives.
Work with Par Optimization, Data Analysis, and clinical leadership teams to manage analytics and implement changes for PAR locations.
Improve business efficiency by applying lean principles, analyzing logistics problems, and developing solutions.
Participate in Procedural Value Analysis Teams to onboard products, equipment, policies, and procedures.
Recruit qualified candidates with Human Resources, and orient and train staff.
Monitor staff competency and align training and education to organizational needs; motivate and lead the team.
Assist with preparation of annual operating and capital budgets.
Complete employee reports and records, including disciplinary actions, performance evaluations, time-card and productivity reports, meeting and in-service attendance, data sheets, and budget variance reports.
Provide management leadership throughout the department and assume other duties as assigned in the Director’s absence.
Support a safe work environment and compliance with regulatory requirements and hospital, state, and federal safety policies.
Use the Explant Warranty software system to manage explant-device returns and track shipments and related details.
Lead research and resolution of supply concerns, case-cart picking issues, and instrumentation needs in coordination with SPD.
Maintain inventory of biologics, robotic-surgery products, complex service-line supplies, and consignment products for OR procedures.
Coordinate with the Borrow/Loan Technician on outside-vendor trays and items to ensure scheduled cases are complete.
Ensure required documentation and communication for loaner items obtained from other facilities.
Document and train staff on standard work for procedural-area supplies, surgical case-cart picking, and obtaining instruments and supplies for procedures.