Manager, Portfolio Administration

Ullico • Bethesda, MD

1d

About The Position

Ullico, Inc. is recruiting a Manager, Portfolio Administration, to join the Real Estate Debt Group, which manages a $4.4 billion portfolio and provides construction and permanent debt financing for commercial real estate. The role manages day-to-day tracking of loan commitments to support funding availability and liquidity forecasting, prepares departmental activity reports, and supervises assigned administrative staff.

The position oversees paper and electronic real estate loan files from application through payoff, coordinates filing procedures, monitors documentation, and resolves routine issues and exceptions. It participates in loan closings, monitors compliance with established policies and standards, and coordinates support for internal and external audits of loan functions and files.

Requirements

• Bachelor’s degree in Business Administration, Finance, Real Estate, or a related field.
• 5 to 7 years of progressive experience in commercial real estate portfolio management, lease administration, or asset management.
• Strong understanding of lease structures, reconciliations, operating expense analysis, and financial reporting.
• Strong analytical and problem-solving abilities, with a high level of attention to accuracy and data integrity.
• Demonstrated experience leading and developing high-performing teams while fostering collaboration and accountability.
• Excellent communication and presentation skills, including the ability to influence stakeholders and senior management.
• Strategic thinking and ability to align portfolio operations with broader organizational objectives.
• Strong organizational and project management skills, including the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage applications and commitments through loan closing and funding.
• Monitor documentation for completeness and track the distribution and receipt of applications, commitments, modification letters, fees, and expiration dates.
• Prepare monthly commitment, production, and liquidity reports for management.
• Research and resolve issues within established procedures and coordinate timely collection of information needed to meet reporting deadlines.
• Supervise assigned staff, communicate performance expectations and department goals, and support career development.
• Provide training, mentoring, and employee development support; prepare performance appraisals; and recommend or administer corrective action in consultation with Human Resources and department leadership as appropriate.
• Coordinate, maintain, and oversee loan document storage operations.
• Implement the approved filing structure, monitor conformity with real estate audit standards, establish files, and collect required documentation.
• Process and monitor required commitment fees.
• Reconcile applicable income accounts to the trial balance, verify pre- and post-closing receipts, and prepare requests for approved disbursements of funds on co-investment commitments.
• Assist the loan closer in ensuring conformity with established standards and provide backup support coordinating with Regional Vice Presidents and third parties involved in loan closings.
• Maintain exception reports, initiate follow-up actions within established procedures, and contact appropriate parties to resolve outstanding items.
• Perform other similar and related duties as required.

Benefits

• Competitive starting salary
• Health insurance
• Dental insurance
• Vision insurance
• Pension
• 401(k)
• Health Savings Account
• Life insurance
• Paid Time Off
• Eligibility to participate in the annual incentive compensation program, subject to program conditions

What This Job Offers

• Job Type: Full-time
• Career Level: Manager