Manager, Operations Administration

Massachusetts Water Resources Authority•Chelsea, MA

1d•$114,783 - $168,815•Hybrid

About The Position

Directs, develops and implements division-level initiatives, strategies and policies in support of the Chief Operating Officer and Deputy Chief Operating Officers. Manages Operations Division reporting requirements, contract management requirements, and public presentations and materials. Develops and implements automated administrative systems and procedures related to master planning, operational and business strategies, organizational structure and contract management in support of the Chief Operating Officer.

Requirements

A Bachelor's degree in public administration, business administration or a related field; and Knowledge of administrative management, procurement policies and procedures, and financial analysis as acquired through at least seven (7) years of related experience; or Any equivalent combination of education or experience.
Demonstrated effectiveness at facilitating major projects that involve coordinating with people across all levels of an organization.
Understanding and application of data management systems.
Excellent analytical, facilitation, oral and written communication skills.
Ability to maintain confidentiality and exercise discretion in sensitive matters.
Strong computer skills and proficiency in Microsoft Office Suite including virtual meeting platforms.

Nice To Haves

A Massachusetts Class D Driver's license (or equivalent) is preferred for travel between MWRA locations.
Position may be eligible to telework up to 50% after an initial waiting period

Responsibilities

Directs the development, coordination and implementation of all Operations Division's procurement policies, strategies and initiatives.
Develops and implements automated database systems for all Operations Division internal tracking requirements related to planning, contract management, operations and business strategies.
Maintains and revises policies, procedures and electronic tracking for the administration and management of contracts.
Coordinates all monthly Board of Directors agenda items, materials and presentations.
Prepares edits and manages the staff summary process for the Operations Division. Ensures the appropriate development, editing and tracking of all staff summaries.
Directs development, coordination and implementation of all administrative policies and procedures associated with the Chief Operating Officer's office.
Approves all critical need purchase order requests on behalf of the Chief Operating Officer.
Reviews, edits and makes recommendations on all sole source and / or proprietary procurement initiatives.
Reviews contract provisions, consults with appropriate MWRA staff and ensures compliance in legal, financial and affirmative action areas.
Manages the Operations Division's responses to all Internal Audit Unit's compliance audits, to include sensitive matters requiring confidentiality.
Assists in implementation of improvements in the Capital Delivery Program.
Oversees the Operations Division's utilization of the MWRA's Purchasing Card Program.
Represents the Chief Operating Officer on various matters as assigned.
Performs related duties as required.