Administration Operations Coordinator

Bozzutos•Cheshire, CT

3d•Onsite

About The Position

The Hometown Foundation is seeking a highly organized, proactive, and hands-on Administrative Operations Coordinator to support daily office operations, administrative functions, and internal project coordination across the organization. This role serves as a central administrative support position, helping maintain organization, communication, scheduling, and operational efficiency across multiple departments and initiatives. The ideal candidate is detail-oriented, adaptable, positive, and comfortable managing day-to-day office responsibilities in a fast-paced nonprofit environment. This position works closely with assigned leadership, who will provide direction, accountability, priorities, ongoing performance feedback, and measurable goals.

Requirements

Proficiency in English (written and verbal) to effectively communicate with associates and leadership

Nice To Haves

Bachelor’s degree in Business Administration, Communications, Marketing, Event Management or a related field preferred.
Two (2) – Four (4) years’ experience in administrative support, office coordination, office management, project management or related roles
Proficiency in event management software and tools, such as event registration platforms, project management systems, Microsoft Suite – Excel proficiency, and CRM database.
6mo – 1 year experience working knowledge of all major social media platforms

Responsibilities

Manage calendars, scheduling, meetings, shared inboxes, and voicemails
Prepare agendas, capture meeting notes, and track follow-up items and deadlines
Provide day-to-day administrative and operational support to leadership and staff
Maintain digital filing systems and shared platforms including Google Drive, SharePoint, Canva, Flickr, YouTube, and Vimeo
Order office supplies, promotional items, and Foundation materials while tracking inventory
Support cross-functional projects by managing timelines, logistics, deliverables, and communication
Coordinate schedules, signage, materials, and administrative details for Foundation initiatives
Maintain organizational calendars and track department deadlines
Work closely with assigned leadership to prioritize tasks and monitor project progress
Identify opportunities to improve workflow, organization, and team communication
Assist with Foundation marketing, communications, and website updates
Research community partnerships and promotional opportunities
Monitor social media channels for engagement opportunities
Provide administrative and logistical support for Foundation programs and events as needed
Assist with registration, communications, vendor coordination, and onsite event support
Perform other duties as assigned by leadership