Administration Operations Coordinator
About The Position
The Hometown Foundation is seeking a highly organized, proactive, and hands-on Administrative Operations Coordinator to support daily office operations, administrative functions, and internal project coordination across the organization. This role serves as a central administrative support position, helping maintain organization, communication, scheduling, and operational efficiency across multiple departments and initiatives. The ideal candidate is detail-oriented, adaptable, positive, and comfortable managing day-to-day office responsibilities in a fast-paced nonprofit environment. This position works closely with assigned leadership, who will provide direction, accountability, priorities, ongoing performance feedback, and measurable goals.
Requirements
- Proficiency in English (written and verbal) to effectively communicate with associates and leadership
- Ability to stand, walk and sit throughout your day
- Walking on a variety of flooring such as carpet, concrete, tile etc.
- Ability to lift and move up to 30lbs
- Strong communication Skills: Ability to communicate clearly and effectively with peers and leaders on a daily basis
- Organizational Skills: Ability to prioritize and meet deadlines; project management
- Working in a team based environment: Working independently and as a team player to ensure outstanding customer service
- Quality: Maintain integrity and high standards from all perspectives
Nice To Haves
- Bachelor’s degree in Business Administration, Communications, Marketing, Event Management or a related field preferred.
- Two (2) – Four (4) years’ experience in administrative support, office coordination, office management, project management or related roles
- Proficiency in event management software and tools, such as event registration platforms, project management systems, Microsoft Suite – Excel proficiency, and CRM database.
- 6mo – 1 year experience working knowledge of all major social media platforms
Responsibilities
- Manage calendars, scheduling, meetings, shared inboxes, and voicemails
- Prepare agendas, capture meeting notes, and track follow-up items and deadlines
- Provide day-to-day administrative and operational support to leadership and staff
- Maintain digital filing systems and shared platforms including Google Drive, SharePoint, Canva, Flickr, YouTube, and Vimeo
- Order office supplies, promotional items, and Foundation materials while tracking inventory
- Support cross-functional projects by managing timelines, logistics, deliverables, and communication
- Coordinate schedules, signage, materials, and administrative details for Foundation initiatives
- Maintain organizational calendars and track department deadlines
- Work closely with assigned leadership to prioritize tasks and monitor project progress
- Identify opportunities to improve workflow, organization, and team communication
- Assist with Foundation marketing, communications, and website update
- Research community partnerships and promotional opportunities
- Monitor social media channels for engagement opportunities
- Provide administrative and logistical support for Foundation programs and events as needed
- Assist with registration, communications, vendor coordination, and onsite event support
- Perform other duties as assigned by leadership
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
