Manager-Physician Payroll and Accounts Payable

Eisenhower Health•Rancho Mirage, CA

7d•$45 - $69

About The Position

Eisenhower Medical Associates is seeking a Manager of Payroll and Accounts Payable to lead payroll and accounts payable operations, compliance, reporting, and process improvement. The role ensures payroll and accounts payable are accurate, compliant, and efficient; addresses process gaps; optimizes system configuration; and streamlines payroll codes and structures to improve accuracy, efficiency, and scalability. The payroll environment supports a California-based physician group of more than 360 providers. The manager oversees end-to-end payroll in a complex physician compensation environment, including salaries, bonus methodologies, cost centers, and pay types. The position also manages accounts payable and employee expense workflows, reporting, controls, reconciliations, and payment processes. It monitors operational performance and regulatory changes, maintains audit readiness, develops staff, and works with system vendors and internal stakeholders to improve processes and systems. The position reports to the Director of Human Resources and Administrative Services and supervises the Physician Employment Specialist. It is full-time, 40 hours per week, with an eight-hour day shift.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Seven years of progressive payroll experience, including leadership responsibilities.
Advanced Excel skills, including reconciliations, large datasets, and analysis.
Ability to maintain confidentiality and pride in workmanship.
Proven ability to manage and sustain payroll operations in a complex environment.
Strong grasp of general ledger tasks and standard accounting principles.
Strong knowledge of federal and California payroll laws and tax reporting.
Thorough knowledge of California state and federal wage and hour laws.
Thorough knowledge of computerized time and attendance and payroll/HR systems; Workday payroll and Kronos are named.
Written and verbal communication skills.

Nice To Haves

Certified Payroll Professional or similar certification.
Healthcare and/or provider payroll experience.
ADP Workforce Now payroll system experience.

Responsibilities

Demonstrate compliance with the Code of Conduct and compliance policies, resolve compliance questions or concerns, and report suspected violations.
Oversee end-to-end payroll operations in a complex physician compensation environment involving base salaries, multiple bonus calculation methodologies, cost centers, and pay types.
Ensure payroll processing is accurate, timely, and reliable; review payroll outputs for accuracy and reasonableness before processing.
Administer accurate and timely reimbursement workflows for travel, relocation, licensure and certification renewals, and continuing medical education.
Monitor payroll performance, issues, and operational risks, and oversee integration between timekeeping and payroll systems.
Implement cross-training to strengthen team coverage and continuity; lead, develop, and mentor payroll support staff.
Coordinate employee 401(k) contributions, payroll deductions, employer match funding, and timely posting to participant accounts; ensure compliance, set up 401(k) loan repayments, and remit funds to the plan provider on time.
Communicate effectively with internal and external stakeholders and partner with internal stakeholders on payroll matters.
Ensure compliance with federal, California state, and local payroll tax regulations; manage bimonthly, quarterly, and annual payroll tax filings, reconciliations, and reporting, including W-2s, 941s, and state filings.
Monitor regulatory changes and implement necessary updates; establish best practices and standard operating procedures and provide oversight and guidance on payroll processes.
Identify discrepancies or trends that may affect financial reporting or workforce costs; establish internal payroll controls, maintain audit readiness with appropriate documentation, and mitigate risks related to overpayments, misclassification, and compliance gaps.
Use payroll-related systems, including ADP, Concur, and QuickBooks, and work with system vendors to optimize employment processes.
Optimize system configuration, including pay codes, earnings and deductions structures, department setup, and reporting; maintain data accuracy through validation and review; support enhancements that reduce manual effort while maintaining controls.
Manage the end-to-end accounts payable process, including invoice processing, payment approvals, expense allocations, and vendor communications.
Manage employee expense reports, including processing, policy adherence, expense allocations, and employee communications; maintain employee expense budgets.
Communicate with parties involved in accounts payable transactions and prepare and maintain system reports to manage accounts payable processes.
Maintain internal controls and efficient processes and policies for vendor maintenance, invoice processing, expense reports, travel, and disbursements.
Reconcile vendor statements with internal records and correct discrepancies.
Oversee timely filing of workers compensation premiums and HSA contributions; ensure payments are accurate and timely.
Perform other duties as assigned.