Manager of Faculty Affairs

Belmont University•Belmont, CA

About The Position

The Manager of Faculty Affairs manages the processes supporting faculty affairs within Belmont University’s Frist, Jr. College of Medicine (FCoM). The position oversees faculty credentialing, rank recommendations, appointments and reappointments, compliance management, faculty database management, and faculty policies and procedures to help ensure institutional and accreditation standards are met. It also serves as the administrative liaison and support for the Faculty Assembly and key faculty governance committees. The manager oversees the full appointment cycle for core and non-core faculty, including accurate and timely appointment processes and letters; maintains standard operating procedures; administers faculty governance activities; and serves as a working expert on the faculty handbook, bylaws, and policies. The role also maintains and audits faculty records and databases, manages compliance and accreditation records, and helps prepare reports for internal leaders and external agencies. The position supports faculty onboarding, orientation, development, engagement, well-being, and flourishing in collaboration with the Office of Faculty Success (OFS) Director of Faculty Development. The manager cross-trains and provides coverage with the OFS team, represents the Office to stakeholders and visitors, and partners with the Associate Dean for Faculty Success to advance the Office’s mission and goals. The listed responsibilities are essential responsibilities and requirements, but may not include every duty assigned.

Requirements

Bachelor’s degree in Business, Education, Administration, or a related field.
1–3 years of experience in faculty affairs, medical staff credentialing, human resources, or a related field.
Ability to identify issues, obtain relevant information, compare data from different sources, and identify alternative solutions.
Ability to interpret information, use independent reasoning to diagnose issues, identify and test solutions, and make decisions or recommendations based on benefits and impact.
Ability to coordinate and administer program or project activities and protocols, manage resources, monitor activities, and assess risks and quality issues.
Strong written and oral communication skills, including presenting information appropriately, communicating clearly and concisely, listening, and responding effectively.
Ability to influence others to further institutional strategic objectives.
Ability to use Microsoft Office applications, including Excel, PowerPoint, and Word, as well as basic databases and software.
Experience working in a fast-paced environment and ability to respond to high-pressure situations.
Ability to thrive in an environment of hard work.
Ability to work effectively with a wide range of constituencies in a diverse community.
Successful completion of a background check satisfactory to the University.
Employment eligibility verification through E-Verify, as required by federal law.

Nice To Haves

Master’s degree.
4–6 years of relevant experience.
Prior experience with Salesforce.

Responsibilities

Manage the full faculty appointment cycle for all core and non-core faculty, including accurate and timely appointment processes and letters that comply with institutional policies and LCME accreditation standards.
Manage standard operating procedures for faculty appointment-related processes to improve efficiency and compliance.
Serve as the primary administrative liaison to the Faculty Assembly and key faculty governance committees, including the Appointments & Promotions Committee, Faculty Bylaws Committee, Nominations & Elections Committee, and Ad Hoc committees.
Coordinate governance meetings, manage agendas and minutes, and ensure alignment with committee charters.
Act as a working expert on the faculty handbook, faculty bylaws, and faculty policies and procedures.
Manage the FCoM faculty database and conduct scheduled audits to ensure records are timely and accurate.
Document processes and maintain alignment with institutional and accreditation standards.
Manage faculty compliance and accreditation records, including required trainings, annual activity reports, attestations, and conflict of interest disclosures.
Help prepare compliance reports for internal leadership and external agencies, including LCME, AAMC, and SACSCOC.
Support faculty onboarding, orientation, and faculty development initiatives in collaboration with the OFS Director of Faculty Development.
Support initiatives that enhance faculty success, including engagement, well-being, and flourishing.
Cross-train and provide cross-coverage with other OFS team members as needed.
Represent the Office with integrity to stakeholders and visitors.
Partner with the Associate Dean for Faculty Success and contribute to the OFS team’s mission and goals.