Faculty Affairs Confidential Analyst
About The Position
Under the general supervision of the Provost’s designee in the Office of Faculty Affairs, the Confidential Analyst performs complex, confidential administrative and analytical functions supporting Faculty Affairs operations, programs, and initiatives. The role independently coordinates confidential faculty personnel and labor relations matters; researches, analyzes, prepares, reviews, and maintains sensitive documents and records; coordinates meetings and administrative processes; monitors deadlines and required actions; and provides operational and administrative support to Faculty Affairs leadership. The position regularly handles highly sensitive information involving employee grievances, collective bargaining agreements, investigations, litigation, faculty personnel actions, and other employer-employee relations matters. It requires independent judgment, discretion, diplomacy, and confidentiality. The incumbent works with faculty, administrators, colleges, academic departments, Human Resources Management, labor representatives, and other campus stakeholders to coordinate administrative processes and support compliance with CSU policies, procedures, and collective bargaining agreements. The position is full-time, Monday through Friday, from 8:00 a.m. to 5:00 p.m., and is classified as non-exempt. Employees must reside in California. A satisfactory background check is required before an offer can be made. The position is designated as a mandated reporter under the California Child Abuse and Neglect Reporting Act.
Requirements
- At least one year of general office experience, or an equivalent combination of education, training, and experience.
- Demonstrated experience independently performing administrative and analytical assignments that require sound judgment, initiative, accuracy, and attention to detail.
- Working knowledge of general office practices, procedures, and standard office technology, including Microsoft Office applications and electronic records management and scheduling systems.
- Thorough knowledge of English grammar, spelling, punctuation, and business correspondence.
- Knowledge of administrative procedures and ability to interpret and apply established policies, procedures, and guidelines.
- Strong organizational, analytical, written, and oral communication skills, including ability to research, gather, analyze, organize, and clearly and accurately present information.
- Ability to independently plan, organize, and prioritize multiple assignments; meet deadlines; exercise sound judgment and discretion; and adapt to changing operational needs.
- Demonstrated ability to handle highly sensitive and confidential information with professionalism, diplomacy, and discretion.
- Ability to establish and maintain effective working relationships with faculty, administrators, staff, labor representatives, and other campus constituents.
- Demonstrated interest and/or ability to work in a multicultural/multiethnic environment.
- Satisfactory completion of a background check, including a criminal records check, before an offer of employment.
- Must reside in California upon hire.
- Must comply with mandated reporter requirements under the California Child Abuse and Neglect Reporting Act.
- A task may be included as part of the interview process.
- A completed online Cal State LA employment application is required; resumes are not accepted in lieu of a completed application.
Nice To Haves
- Experience providing confidential administrative or analytical support in a university, public-sector, human resources, faculty affairs, labor relations, or similarly complex organizational environment.
- Knowledge of CSU and University policies, procedures, and regulations related to faculty personnel matters.
- Familiarity with collective bargaining agreements, including the CSU/ CFA Unit 3 agreement and other agreements applicable to Faculty Affairs operations.
- Experience coordinating confidential meetings, preparing reports and correspondence, tracking deadlines, and supporting personnel-related processes.
- Demonstrated ability to identify operational issues, analyze information, recommend solutions, and improve administrative processes.
Responsibilities
- Coordinate and support confidential faculty personnel and labor relations matters.
- Research, analyze, prepare, review, and maintain sensitive documents and records.
- Coordinate meetings and administrative processes.
- Monitor critical deadlines and required actions.
- Provide administrative and operational support to Faculty Affairs leadership.
- Collaborate with faculty, administrators, colleges, academic departments, Human Resources Management, labor representatives, and other campus stakeholders.
- Support compliance with applicable CSU policies, procedures, and collective bargaining agreements.
- Exercise independent judgment, discretion, diplomacy, and confidentiality when handling sensitive matters.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
