Manager of Administrative Services
About The Position
Provides oversight and leadership for assigned departments and functions within Administrative Services. Supervises, trains, develops, and supports assigned staff to promote effective performance and consistent practices across the organization. Oversees purchasing operations, vendor relationships, procurement processes, and related compliance requirements. Oversees transportation and fleet operations, including driver operations, routing, contracted transportation services, vehicle maintenance, safety, training, and regulatory compliance. Provides leadership, training, and operational support for Program Assistance services throughout the agency. Reviews departmental operations and identifies opportunities to improve efficiency, consistency, service delivery, and resource utilization. Ensures assigned areas operate in accordance with agency policies, procedures, and applicable regulatory requirements. Collaborates with agency leadership, departments, programs, vendors, and other stakeholders to address operational needs and organizational priorities. Coordinates Administrative Services projects and initiatives as assigned by the Vice President of Administrative Services.
Requirements
- High School Diploma or GED required
- 5+ years of progressively responsible experience in administrative operations, transportation, purchasing, logistics, or a related field.
- Knowledge of transportation operations, fleet management, DOT and DMV requirements, and applicable safety practices.
- Extensive knowledge of Microsoft Office applications.
- Strong organizational, communication, leadership, and problem-solving skills.
- Ability to manage multiple priorities and work collaboratively across departments.
- Ability to maintain a high level of professionalism and discretion when handling confidential information.
- Valid New York State Driver’s License.
- Ability to respond to operational emergencies outside of regular business hours when necessary.
Nice To Haves
- Bachelor’s Degree in business administration, management, transportation, logistics, or a related field preferred.
- Supervisory or management experience preferred.
Responsibilities
- Provides oversight and leadership for assigned departments and functions within Administrative Services.
- Supervises, trains, develops, and supports assigned staff to promote effective performance and consistent practices across the organization.
- Oversees purchasing operations, vendor relationships, procurement processes, and related compliance requirements.
- Oversees transportation and fleet operations, including driver operations, routing, contracted transportation services, vehicle maintenance, safety, training, and regulatory compliance.
- Provides leadership, training, and operational support for Program Assistance services throughout the agency.
- Reviews departmental operations and identifies opportunities to improve efficiency, consistency, service delivery, and resource utilization.
- Ensures assigned areas operate in accordance with agency policies, procedures, and applicable regulatory requirements.
- Collaborates with agency leadership, departments, programs, vendors, and other stakeholders to address operational needs and organizational priorities.
- Coordinates Administrative Services projects and initiatives as assigned by the Vice President of Administrative Services.
Benefits
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
