Manager, Gift Funds Administration

Kids Help Phone•Toronto, ON

4d•CA$71,800 - CA$81,000•Hybrid

About The Position

The Manager, Gift Funds Administration plays a key role in managing and reporting on the funds and fund disbursements that supports the mission of Kids Help Phone. Reporting to the Executive Director of Finance & Donor services, this position is responsible for overseeing the financial administration of gifts from donors; while collaborating with internal stakeholders to ensure compliance with funding agreements and timely reporting, as well as managing disbursements between Kids Help Phone Foundation and Kids Help Phone. It’ll take courage, collaboration, innovation, resilience and trust.

Requirements

Bachelor’s degree in accounting, Finance, Business Administration, Public Administration, or a related field.
Minimum 3–5 years of experience in grants management, fund accounting, or financial administration within the charitable, not-for-profit, healthcare, or public sector.
Strong knowledge of budgeting, financial analysis, and fund accounting principles.
Advanced Microsoft Excel skills.
Excellent organizational, analytical, and project management skills.
Exceptional written and verbal communication skills.
Ability to manage multiple priorities while consistently meeting deadlines.

Nice To Haves

CPA designation (or progress toward CPA) is considered an asset.
Experience with financial and fundraising systems (e.g., Blackbaud, Financial Edge, Raiser's Edge) is an asset.
Experience with grant management software is an asset

Responsibilities

Manage and support the full gift lifecycle from proposal through financial close-out and stewardship reporting
Monitor fund disbursement expenditures and funding utilization to ensure compliance with approved program budgets and monitoring associated deliverables/KPIs
Collaborate with Kids Help Phone Foundation Donor Experience team and Kids Help Phone program leads on all reporting requirements for donor stewardship reports, leading all financial components
Support the Director, Donor Experience with gift deliverables calendar to monitor reporting requirements and deadlines
Coordinate and facilitate cross-functional kickoff meetings following the receipt of grants or major gifts, ensuring alignment among all internal and external stakeholders manage all partners for applicable grants
Coordinate the development and monitoring of gift/grant budgets in collaboration with program leaders and KHP accounting team
Prepare financial reports for gifts, funds and fund disbursement for internal and donor facing
Support monthly, quarterly, and annual financial reporting related to funds and fund disbursements
Assist with annual audits by preparing fund disbursement schedules and supporting documentation
Assist with developing, monitoring, forecasting and reporting against funding priorities in collaboration with VP, Community Giving & Operations
Reconciliation and reporting on fund balances to funding priorities
Manage fund disbursements to Kids Help Phone
Support the Philanthropy team in the development of budgets for new proposals and collaborating with Kids Help Phone program teams
Review proposal budgets to ensure accuracy, sustainability, and alignment with funding priorities
Track funding trends in relation to funding priorities
Develop dashboards and reporting tools to improve fund management processes
Identify potential financial risks and recommend corrective actions where necessary
Work closely with Senior Leadership Team, Kids Help Phone Finance and Program teams and Kids Help Phone Foundation fundraising teams to support accurate gift, fund and fund disbursement reporting and compliance
Provide guidance to Operational Leadership Team and Kids Help Phone Finance team on gift and fund disbursement compliance and financial reporting requirements
Recommend and implement best practices for gift, fund and fund disbursement management processes
Improve internal controls, reporting procedures, and documentation standards
Stay current on accounting standards, charitable sector regulations, and funder requirements