Manager, Fleet & Asset Operations

Gitxsan Environmental Services•Area B (Suskwa/Kitwanga/Kispiox), BC

3d•Onsite

About The Position

We are seeking a driven and experienced leader to join our team as Manager, Fleet & Asset Operations. This role oversees the management, compliance, maintenance, and performance of fleet and operational assets across all divisions, ensuring all vehicles and equipment are safe, compliant, properly maintained, and fully deployment-ready. The position provides end-to-end operational, technical, financial, and digital asset oversight across the full lifecycle of fleet operations, including maintenance coordination, compliance management, asset planning, budgeting, performance tracking, and systems administration. You will ensure strong governance, accountability, and consistency across all fleet-related activities. As a hands-on leader, you will actively support field operations while leading and developing a dedicated team. Working closely with fleet staff, vendors, dispatch/logistics, and internal departments, you will maintain operational readiness, resolve challenges, and drive continuous improvement across the fleet. We are looking for someone with strong leadership, mechanical understanding, and practical, field-informed decision-making who thrives in a fast-paced environment where accountability and reliability are essential.

Requirements

Minimum 5 years of experience in fleet and asset management within an operational or industrial environment
Proven supervisory or leadership experience, with the ability to lead, coach, and support a team
Strong mechanical aptitude with demonstrated troubleshooting and problem-solving capabilities
Experience managing budgets, tracking expenditures, and supporting capital planning and forecasting
Solid understanding of BC Occupational Health and Safety (OHS) legislation and applicable regulatory requirements
Ability to work effectively in a fast-paced environment while managing multiple priorities and operational demands
Demonstrated ability to lead from the front in a hands-on role, supporting field operations while managing team performance, systems, and administrative responsibilities
Valid Class 5 driver’s licence required

Nice To Haves

Relevant certifications (e.g., First Aid, WHMIS)
Experience working within COR or similar safety programs

Responsibilities

Supervise, support, and coach fleet personnel to ensure safe, efficient, and compliant fleet operations
Oversee daily fleet activities including asset utilization, deployment coordination, and operational readiness
Promote accountability, professionalism, and adherence to safety and operational standards across the fleet
Address performance concerns related to meeting standards including cleanliness, vehicle care, inspections, safe operating practices, and compliance with company standard operating procedures, escalating issues to Operations or HR when required
Ensure PPE compliance, safe work practices, and yard safety standards are consistently maintained through coaching, documentation of deficiencies, corrective action follow-up, and escalation of non-compliance
Monitor fleet performance metrics and implement improvements to increase efficiency and availability
Participate in weekly operations meetings and monthly safety meetings, providing fleet performance updates and insights
Ensure all fleet operations meet WorkSafeBC requirements and applicable regulatory standards
Maintain full roadside inspection readiness, including required safety equipment and documentation, ensuring safety equipment is present and serviceable
Review, audit, and enforce completion of daily Pre-Trip inspections and Truck Sign-Out/Sign-In records prior to deployment, ensuring 100% completion before vehicle deployment
Immediately remove unsafe vehicles or equipment from service
Ensure all fleet-related deficiencies and corrective actions are documented, prioritized, tracked to resolution, and maintained in an audit-ready format aligned with regulatory and COR requirements
Escalate repeated or unresolved non-compliance to Operations as required
Develop, maintain, and update preventative maintenance schedules across all fleet assets
Coordinate repair bookings, vendor services, and vehicle/equipment transport
Sequence repairs to balance safety, compliance, and operational continuity
Implement and maintain a zero-downtime deployment strategy through proactive maintenance planning, redundancy coordination, and real-time fleet tracking
Monitor fleet downtime metrics and implement corrective actions to improve availability and reliability
Interpret telematics data, diagnostic alerts, and fault reporting to support maintenance decisions
Perform or support minor field repairs when safe and appropriate
Determine when external repair services are required and coordinate with approved vendors
Provide technical input into fleet specifications, equipment standards, and operational suitability
Maintain and manage the centralized Fleet & Asset Register (AirTable)
Oversee fleet purchasing, asset preparation, and commissioning prior to service entry
Develop and manage annual fleet budgets in coordination with Operations and Finance
Plan asset replacement cycles and capital purchases, including preparation of recommendations for senior approval for vehicle replacements and capital purchases, and obtain Senior Management approval prior to procurement.
Oversee asset decommissioning, resale, and retirement processes
Coordinate vehicle and equipment outfitting with approved vendors based on company standards
Verify installation and functionality of critical equipment (e.g., tires, lighting, radios, telematics, Starlink, safety equipment/systems)
Conduct and document final inspections prior to asset release into service
Ensure no vehicle or asset enters service without full compliance and documented authorization
Work daily with Dispatch/Logistics to assess fleet readiness, maintenance priorities, asset availability, assets removed from service, and replacement equipment requirements
Provide accurate, real-time updates on fleet status, availability, and restrictions, and proactively report upcoming maintenance impacts to support operational planning
Confirm vehicle and equipment compliance and readiness prior to mobilization
Coordinate staging, equipment preparation, and deployment readiness to support field operations, including both scheduled and emergency deployments
Serve as administrator for Samsara Telematics administration system, including accurate vehicle enrolment and configuration, monitoring of safety events, idle time, diagnostics, and fleet performance trends, and provision of performance reporting to Operations
Manage inspection and maintenance workflows using SiteDocs and AirTable, ensuring data integrity across systems, including inspection and maintenance request intake
Track, prioritize, and resolve deficiencies using Fleet AirTable register for lifecycle monitoring, while identifying recurring issues for preventative improvements; update, document and communicate findings to relevant personnel
Administer, assign and track fuel cards, monitor usage patterns and anomalies, and support reconciliation with Finance