Fleet Asset Administrator

Triage Partners, LLC

About The Position

The Fleet & Asset Administrator is responsible for supporting Triage Partners by maintaining accurate fleet, vehicle, equipment, and asset records across the organization. This role manages the day-to-day administration of company vehicles, trailers, equipment, registrations, insurance documentation, maintenance records, recalls, driver assignments, and fleet management systems. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working closely with Operations, Field Managers, vendors, insurance carriers, and fleet management companies to keep the fleet organized, compliant, and field-ready.

Requirements

Associate's Degree preferred; equivalent experience will be considered.
2-5 years of experience in fleet administration, equipment administration, operations coordination, logistics coordination, transportation coordination, or a similar administrative support role.
Strong working knowledge of Microsoft Excel, including filters, sorting, Pivot Tables, VLOOKUP/XLOOKUP, and data management.
Experience working with asset databases, fleet reports, vehicle schedules, insurance schedules, registrations, recalls, or maintenance records.
Highly organized with exceptional attention to detail and accuracy.
Strong written and verbal communication skills, including the ability to write professional emails and follow up clearly.
Self-motivated, process-driven, and comfortable working independently while supporting multiple departments.
Strong follow-up skills with the ability to manage open issues from start to finish.
Customer-service mindset with a focus on making life easier for Operations and field teams.
Ability to identify problems, research discrepancies, and drive practical solutions.
Comfortable coordinating with dealerships, repair vendors, fleet management companies, insurance brokers, and equipment suppliers.
Ability to manage confidential and compliance-sensitive information with professionalism.

Nice To Haves

Experience with fleet management systems such as Samsara, Enterprise Fleet Management, Geotab, Verizon Connect, Fleetio, or Motive preferred.
Basic understanding of fleet compliance processes, including DOT regulations, vehicle registrations, insurance requirements, recalls, driver qualification files, and DVIR requirements preferred.
Telecommunications, utility, construction, transportation, or field operations experience preferred.

Responsibilities

Maintain accurate records for company vehicles, trailers, equipment, and other fleet-related assets.
Track and update registrations, insurance documents, maintenance records, recall notices, titles, VIN records, serial numbers, ownership records, and asset transfers.
Manage asset inventories for vehicles, trailers, excavators, bucket trucks, generators, telecom equipment, and related field assets.
Support fleet management systems, including asset setup, driver assignments, device management, reporting, and data accuracy.
Build and maintain fleet reports using Excel, including vehicle schedules, registration tracking, recall tracking, insurance schedules, and asset audits.
Coordinate daily with drivers, Field Managers, Operations, vendors, insurance carriers, and fleet management companies to resolve open items.
Follow up on service requests, quotes, repairs, maintenance scheduling, registration delays, missing titles, open recalls, and driver assignment discrepancies.
Support compliance processes related to DOT requirements, vehicle registrations, insurance requirements, recalls, driver qualification files, and DVIR documentation.
Escalate problems appropriately and drive issues to resolution with clear communication and follow-through.
Look for opportunities to improve fleet processes, reporting accuracy, documentation, and support for field operations.

Benefits

Comprehensive benefits package, including but not limited to medical, dental, vision, and life
401K with Company Match
Medical and Dependent Care Flexible Spending Accounts (FSA)
Paid Sick Time
Holiday Pay
Unlimited PTO
Referral Program
Career advancement opportunities
Continuous training and personal development opportunities
A quality Employee Recognition Program