Fleet Administrator

NBCUniversal•Miami, FL

18h•Onsite

About The Position

The Fleet Administrator is responsible for providing comprehensive administrative support for the Fleet leadership team and support ongoing initiatives under Fleet Operations. This is a project/limited term position, unless otherwise amended or terminated as deliverables within this project are completed.

Requirements

Minimum 2 years of experience in an administrative/support role
Must be able to perform physical activities required of this position which includes, but is not limited to, climbing, lifting, balancing stooping, and handling of materials.
Must be able to perform job at locations in and outside work environment with varying weather conditions
Fluency in English & Spanish (both written & verbal)
Must possess a valid Florida driver’s license and must have a clean driving record

Nice To Haves

Candidates with a valid Florida CDL driver’s license (Type A or B) and clean driving record preferred
Exceptional communication, time management, analytical and organizational skills
Self-starter who exhibits ownership on assigned tasks and who will push for solutions that solve immediate problems while building towards long-term goals
Ability to multitask and work in a fast paced, dead-line driven environment
Accustomed to working in a team and collaborating with all levels within the organization
Ability to build rapport with clients and manage expectations
Ability to effectively be flexible in approach, and respond well to pressure
Ability to lead and direct others, promote positive work environment and problem solve
Process oriented, good at identifying and implementing best practices
Change agent; creative and adaptable when facing challenges

Responsibilities

Tracks fuel and mileage for production fleet vehicles and analyzes data to monitor efficiency of gas/mileage for ongoing production needs/requests.
Coordinates and schedules repairs for fleet vehicles as assigned by Fleet Manager.
Assists Fleet Manager in supporting vendor registration process, managing vendor relations, including but not limited to onboarding new vendors, tracking invoices and payment delivery, etc.
Assists Fleet Manager in creating and maintaining a partnership with Finance so accounts payable and accounts receivables are processed efficiently and accurately.
Uploads and Monitors Xytech daily for Fleet manager to run PBI report on a weekly basis.
Coordinates with Lead drivers to schedule and assign fleet drivers and vehicles based on production needs, which could include last minute changes in a 24/7 production environment.
Supports both production units and delegates responsibilities to lead drivers as appropriate based on needs.
Provides support to drivers and lead drivers, actively listens to their concerns, and escalates any issues to the Fleet Manager as needed.
Tracks driver timesheets and escalates concern to Fleet Manager.
Coordinates safety and ensure compliance throughout Fleet team.
Adheres to all federal and state driving laws, regulations, and procedures.
Assists Fleet Manager in coordinating rentals and black car service needs and reports usage to production, as assigned.
Coordinates black car services as requested for high profile celebrities.
Trains drivers assigned to black car service on expectations and etiquette when dealing with high profile celebrities to ensure high level customer satisfaction.
Delegates duties as appropriate for Fleet personnel including Drivers and black car service Drivers.
Ensures all work is done under the technical guidelines and operations procedures of Telemundo Enterprises' infrastructure and adheres to EHS/OSHA regulations and procedures.
Follows policies, applicable laws, and regulations to protect his/her own health and safety as well as that of other workers, the public, and the environment.
Presents ideas that support EHS goals and policies to your business or EHS leader.
Raises concerns about possible violations of EHS policies to your manager, business and EHS Leader.
Uses company assigned vehicle to visit external basecamp sites and/or assists in transporting vehicles for maintenance as needed.
Works under the direct supervision of the Fleet Manager and is responsible for completing any other tasks as assigned by manager or supervisors as needed.