Fleet Maintenance Administrator

Northdale Oil Inc • Grand Forks, ND

2d

About The Position

The Fleet Maintenance Administrator supports the day-to-day operations of the Northdale Fleet Maintenance Shop by managing administrative processes, maintaining accurate records, and being a support to a dynamic work environment. This role is essential to ensuring efficient workflow, accurate documentation, and timely support for maintenance activities.

Requirements

• High school diploma or equivalent required
• Minimum of 2 years of administrative experience
• Excellent communication skills (written and verbal)
• Strong organizational and time management abilities
• High attention to detail and accuracy
• Proficient computer skills, including data entry and use of Microsoft Office or similar systems
• Ability to multitask and work in a fast-paced environment where change is inevitable

Nice To Haves

• Preferably in a maintenance or fleet environment
• Basic understanding of maintenance operations for a diesel fleet shop

Responsibilities

• Perform accurate data entry for maintenance records, work orders, and service histories
• Maintain and update fleet maintenance databases and tracking systems
• Process and manage work orders from creation through completion
• Assist in preparing reports related to fleet maintenance activities
• Create, track, and close work orders in a timely manner
• Review and process vendor invoices for accuracy and completeness
• Maintain organized records of all invoices and maintenance documentation
• Serve as a parts runner by picking up and delivering parts as needed
• Track inventory levels and assist with ordering parts and supplies
• Ensure proper documentation and labeling of parts and materials
• Assist with moving fleet assets to correct locations within or between facilities
• Maintain accurate inventory and location tracking of fleet units and equipment
• Coordinate with maintenance staff to ensure equipment readiness
• Communicate effectively with technicians, supervisors, vendors, and other departments
• Provide timely updates on work order status and administrative tasks
• Support a collaborative and organized work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED