Manager Finance and Grants, Medicine Administrations Billing & Compliance

BMC Software • Scituate, MA

18d • $83,000 - $120,500 • Hybrid

About The Position

The Manager Finance & Grants is responsible for all post-award financial functions for the assigned contract and grant portfolio. The Manager will work closely with the PI and program staff to ensure timely and applicable budget, expenditures and projections. The Manager will collaborate with Research Staff, Division Chief, Clinical Services, and PI’s (Principal Investigators) in the financial management, planning, and reporting of programs, grants, and contracts, while making sure that the PI’s are receiving sufficient and timely financial information. Will also partner with the proposal development teams on the preparation and coordination of pre-award submissions.

Requirements

• Bachelor's degree in Accounting, Finance or related field, or equivalent combination of education and experience.
• At least five (5) years’ experience in financial management and pre-and post-award grant administration.
• Knowledge of federal grants, programs and Grants Administration policies and practices
• Ability to work independently and exercise independent judgment
• Ability to anticipate objections and plan appropriate responses
• Ability to perform and lead effectively in stressful situations and to solve problems as they occur
• Highly organized; able to handle multiple projects, prioritize and meet deadlines
• Proficient with standard software used in office setting (i.e. MS Word, Excel, web browser, etc)
• Excellent communication and interpersonal skills, to interact effectively with a multi-layered interdisciplinary team and outside contacts
• Team player, with a willingness to impart knowledge to the staffs

Nice To Haves

• Experience in healthcare, academic, or non-profit field preferred.

Responsibilities

• Manage all income, contract, donor, and grant accounts including deposits, balances, and authorization of expenses for all accounts within portfolio.
• Primary contact for all post-award issues for PI’s within portfolio, including, but not limited to: reimbursements, purchases, invoice payments, staffing, consulting payments, subcontracts, budget analysis, financial planning.
• Track all accounts using the internal forecast model of budget, actual, and projection tracking ensuring that all workbooks are always up to date.
• Review and reconcile monthly accounts to actual expenditures.
• Manage a master reconciliation workbook for all accounts within the portfolio.
• Manage and maintain centralized post award files.
• Manage close out process and checklist for all accounts, ensuring funds are spent and allocated appropriately, unspent purchase orders are closed out, etc.
• Collaborate with Principal Investigators with the preparation of budgets.
• Generate and distribute reports on a regular basis as assigned and needed.
• Interface with Department Administration, Division staff, Grants Administration, Purchasing, Accounts Payable, Payroll and other Hospital/University departments and external organizations to ensure a smooth and efficient post award process.
• Develop and monitor annual budgets for sections and/or PI’s within portfolio.
• Manage payroll information for all staff and faculty within portfolio, to include, but not limited to: workday and SAP adjustments.
• Collaborate with PI’s and Section Administrative Director regarding research staff hiring.
• Orient and advise faculty, staff, students, interns, and fellows on financial policies and procedures of the department, hospital, and university.
• Assist research staff as needed with post-award management for accounts outside of portfolio.
• Partner with the proposal development teams to prepare and coordinate pre-award submissions within assigned area; inclusive of budget creation and reporting requirements.
• The Manager may be asked to temporarily cover department administration vacancies in other sections with the Department of Medicine, as needed.
• Provides direction and development to an administrative staff, by coaching, mentoring and identifying training needs.
• Oversee administrative functions for the division and/or assigned portfolio – working with internal and external groups, facilities, IT, Environmental Services, etc. ensuring floor is management appropriately – inclusive of shared copier management, kitchen management, space management, keys, phone list, email distribution list, etc.
• Assist in creating policy and procedure manual.

Benefits

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base.
• discretionary annual bonuses and merit increases
• Flexible Spending Accounts
• 403(b) savings matches
• paid time off
• resources to support employee and family well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level