Manager, Facilities

Blood Bank of Delmarva•Newark, DE

About The Position

The Manager, Facilities position is responsible for the administration of regulatory affairs, contracts, leasing, possible purchasing, security, cleaning services, and special projects. This position is considered “essential” during severe weather or emergency operation events.

Requirements

High School Diploma or equivalent
Minimum of 5 years' experience in a Facilities Management role.
Experience deciphering technical documentation and instructions, cut-sheets, diagrams, and floor plans.
Construction Project Management experience.
Building Controls and Mechanical Engineering Experience and Expertise.
Building systems management experience including controls, automation, HVAC, and security.
Any combination of education, training and experience that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.
Must have Valid Driver's License.

Nice To Haves

Bachelor’s Degree Facilities Management or Certification preferred.
Associate Degree is preferred.
Licensed Engineer or Architect preferred.

Responsibilities

Assist administration and execution of leasing activities.
Prepare, maintain, analyze, negotiate, and revise facilities-related contracts.
Oversee quality/regulatory compliance; prepare and maintain required documents.
Coordinate surveys, certifications, and accreditations.
Provide project management from inception through completion.
Assist in administering budgets and complex projects related to security, work order systems, invoices and e-requisitions, payroll, quality and regulatory affairs and inventory and supplies.
Participate in development of strategies to identify, evaluate, implement programs, and ensure timely follow-up of pending property and compliance-related issues.
Collaborate with Building Managers on NYBC-wide facilities’ programs as needed.
Consult with internal customers to ensure efficiency in facilities operations as it relates to facilities usage.
Participate in problem-solving procedural and policy related issues with business unit directors and HR.
Manages, trains, mentors, and develops assigned staff.
Ensures the proper building operations by developing and enforcing preventative maintenance programs, troubleshooting malfunctions, coordinating tradespeople, and recommending equipment purchase/replacement.
Plans and implements projects and manages the time, resource and cost elements.
Acts as a technical advisor for mechanical, electrical, plumbing and refrigeration support.
Ensures compliance with all regulations, procedures, policies and guidelines and establishes organizational unit SOPs.
Facilitates and manages hazardous, nonhazardous and bio-hazardous waste removal.
Achieves financial objectives by monitoring budgets, scheduling expenditures.
Manage people and operational units, participate in administrative committees, and prepare budgets.
Supervise and direct maintenance staff.
Schedule and oversee the day-to-day maintenance and repairs of the Providence Center and other satellite sites.
Maintain professional communications and interact effectively with employees, tenants, landlords, building officials, vendors, contractors, and other outside personnel.
Conduct job activities to ensure compliance with applicable state and federal regulations, FDA and AABB guidelines, and internal Blood Center policies and procedures.
May oversee performance of minor repairs, overhauls and preventive maintenance on HVAC, Electrical and plumbing systems, buildings and grounds.
Order all the supplies and tools needed for the department.
Schedule and distribute work orders to maintenance staff.
Evaluate equipment and systems for repairs or replacement, and advises the Director, Facilities or Director of Purchasing.
Maintain legible, accurate and complete documentation for all maintenance work.
May fill in for Maintenance person as needed.
Manage facilities maintenance support to all sites, while providing ongoing assessment of building operations and improvement of performance and productivity of facilities and Building Operations staff.
Manages staff workflow including coordination of services, prioritization and scheduling of routine and unplanned maintenance, tracks and monitors progress of maintenance and ongoing projects.
Directs and coordinates crews in scheduling, organizing, and completing projects, including outside contractors.
Manages construction, renovation, and improvement projects through the design, construction, and post-construction phases as required.
Conducts bid proposals, procures project equipment and materials, and schedules work.
Collaborates closely with project stakeholders and other department leaders to ensure that the work planned and completed by Facilities meets user needs.
Plan, direct and monitor preventative maintenance and repair for all CBC vehicles.
Provides project support to the Sr. Director of Information Technology for capital improvement and large-scale deferred maintenance projects and actively participates in planning committees and meetings as assigned.
Works closely with the Director to continually employ best practices and identify opportunities to streamline project and operations processes.
Monitor internal control compliance and safety.
Establish and maintain excellent communications with all locations.
Complete other projects as assigned by the Senior Director of IT related to this position.
Must be able to confidently read and write in English.
Must have and maintain a valid driver’s license.
Will need to perform administrative tasks.
Participate in the Facilities department’s on-call rotation as needed. Adjust own work hours to suit the operational needs of the Facilities department.
Assist with snow removal and outdoor landscaping assignments as needed.
Furniture removal and relocation as needed.
Complete special projects and other duties as assigned by the Director, Facilities & Purchasing.
Serve on Safety committee.
Prepares various reports.
Work on special projects as needed.
Any related duties as assigned.