Manager-Emergency Management

Unified Government of Wyandotte County and Kansas City•Cocoa, FL

1d•$34 - $53•Hybrid

About The Position

Many people in emergency management come from various walks of life but the common element is passion / compassion. Work done within the cycle of emergency management, Mitigation, Preparation, Response and Recovery, is undertaken with passion and compassion. This work is NOT a traditional 9 to 5 job. We work at all hours and occasionally must address things we have never done before. These situations require critical thinking skills and the ability to make decisions based on limited information. This position requires serving in the rotation of Duty Officer. The Duty Officer is the "on-call" emergency manager for 24-hour coverage on a weeklong rotating schedule to activate the Emergency Operations Center (EOC) during severe weather watches/warnings, to work with public safety partners and state emergency management to report and coordinate significant hazardous materials incidents, as well as begin coordination of other emergency/disaster situations requiring countywide and Emergency Support Function (ESF) partner involvement. Duty Officer (DO) responsibilities: Tests various systems and software utilized by the DO. Coordinates closely with the National Weather Service, storm spotters, communications agencies, public safety agencies and other emergency services personnel, as well as city, state and federal agencies during emergency/disaster situations. Issues warning and watch information to National Weather Service. Activates outdoor warning system. Directs and supervises work of volunteer staff called upon for duty in event of emergency. Documents tasks that were accomplished and data that was collected. Acts as the initial point of contact for interaction with various response agencies and county leadership. Large Event Support: All emergency management staff will be called upon to support specific events which often require early or late hours to protect the public and be prepared to support responders in the event of a threat. Typically, these are events that bring together large groups of people which thereby could require emergency management support should an incident transpire. Grant management and budget documentation is required by almost every position at various levels depending on the types of projects assigned. All staff must have obtained basic National Incident Management System (NIMS) training including IS-100, IS-200, IS-700 and IS-800. It is preferred that staff have also taken the FEMA Professional Development Series. All staff must demonstrate a basic proficiency in various computer-based applications/software such as the Microsoft Office Suite, WebEOC, Adobe Reader, Everbridge, and various other applications. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations. Exercise sound independent judgement within general policies. Maintain principles of organization, management, program implementation, review and analysis. Position Specific Responsibilities This position answers to the Director and is primarily responsible for acting on behalf of the Director in their absence as well as overseeing and managing the planning process with both internal and external stakeholders. This position develops, coordinates and maintains all planning related to emergency and disaster planning for the county as well as the development, coordination and maintenance of an overall county Continuity of Operations Planning (COOP) program. The principal duties for this position include: Develop and maintain awareness of requirements for the following plans: County Emergency Operations Plan (CEOP), Regional Hazard Mitigation Plan, County Recovery Plan, Debris Management Plan, Family Reunification Plan and others, writing effective emergency plans that comply with local, state, and federal regulations, as well as the supporting hazard analyses and capabilities assessments as required by state regulation KAR 56-2-2; Provide exceptional engagement and build community resiliency with whole community partners, including, but not limited to, emergency management, police, fire, hospitals, volunteer agencies, businesses and industry, houses of worship, long-term care facilities, veterinarians, rehabilitation services, daycare providers (adult and child), schools, laboratories, those serving individuals with access and functional needs or disabilities, and those NGOs providing essential services; Develop collaborative plans with the above-mentioned partners, to include producing research and information to assist with the process. Deconflict existing plans to ensure effective deployment; Assist in training and exercises for employees, community partners, and volunteers; Assess the need for dispensing supplies and equipment; Serve as the Deputy Emergency Coordinator during emergency operations and as the Director’s alternate per state regulation (KAR 56-2-2) Coordinate with the Operations Manager to ensure plans are implemented and properly exercised to bring about understanding of the plans and to test their viability and to develop written procedures and standard operating guides for all aspects of Emergency Management for before, during, and after emergency operations; Serve as a resource for access to local, state and federal plans, policies and procedures, both public and private, which may impact the ability of the county to respond to, recover from and mitigate disaster/emergency events; Plan and create new programs and initiatives; Evaluate the effectiveness of implemented programs and make regular improvements; Prepare, manage, and report program budgets, to include grant-reportable expenditures, verifying and approving program expenditures; Develop planning-related policies and procedures; Prepare program-specific reports including developing, rehearsing, and delivering professional presentations; Monitor compliance with rules, policies, and regulations; Perform research and related studies to create meaningful analysis for program initiatives; Prepare and administrate contracts for service, as needed; Assist in writing grant proposals, gather data for grant submission, and provide administration for grant funds; Attend local, regional, state, and federal meetings and conferences for information sharing, network building, and collaboration; Provide exceptional customer service for inquiries and complaints, including providing all necessary follow-up to resolve identified issues; Be willing to accept and perform any additional duties assigned to meet business needs.

Requirements

As a condition of employment all employees must pass a post offer criminal history background check, physical examination and drug screen.
All employees must also submit proof of identity and employment eligibility.
Must have obtained basic National Incident Management System (NIMS) training including IS-100, IS-200, IS-700 and IS-800.
Demonstrate a basic proficiency in various computer-based applications/software such as the Microsoft Office Suite, WebEOC, Adobe Reader, Everbridge, and various other applications.
Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
Exercise sound independent judgement within general policies.
Maintain principles of organization, management, program implementation, review and analysis.
Strong Planning background, particularly with plans required to meet state or federal compliance, with examples.
Extensive training and customer service experience, with examples.
Strong familiarity with FEMA’s Mitigation, Preparedness, Response, and Recovery Frameworks.
Strong familiarity with Comprehensive Planning Guidance 101 planning standards.
National Incident Management System (NIMS), Incident Command System (ICS), and Homeland Security Exercise and Evaluation Program (HSEEP) certification.
Extensive meeting facilitation experience, with examples.
Effective project management and program implementation experience, with examples.
Public outreach and engagement experience, with examples.
Coordination and collaboration projects experience, with examples.
Program/project development, implementation, evaluation, and improvement skills.
Time and project prioritization management skills.
Stress management skills.
Strong team building and interpersonal relationship skills.
Competency with Microsoft Office Suite products, and physical office equipment.
Goal and objective setting skills.
Problem identification, resolution, and follow-up skills.
Researching, analyzing, creating timelines, budget and business case proposals skills.
Grant writing, monitoring, and reporting skills.
Writing, editing, evaluating plans, policies, and procedures skills.
Supervision (peers, volunteers, and support staff) skills.
Research, interpreting, and evaluating Emergency Management Department policies, procedures, plans, and activities against state and federal statutes, ordinances, regulations skills.
Ability to maintain confidentiality.
Excellent written and oral communication skills.
Bachelor’s degree in Emergency Management, Public Administration, and five years of progressively responsible administrative experience in a public agency; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
State driver’s license.

Nice To Haves

Masters in Emergency Management, Public Administration, or related field.
FEMA Professional Development Series training.
Master Exercise Practitioner (MEP) Certification.
Certified Emergency Manager (CEM) (required within 2 years of hire).
Basic and Advanced Emergency Management Professional Certification.
Ability to become a Kansas Certified Emergency Manager (KCEM) within 2 years of hire.

Responsibilities

Serve in the rotation of Duty Officer, acting as the "on-call" emergency manager for 24-hour coverage on a weeklong rotating schedule.
Activate the Emergency Operations Center (EOC) during severe weather watches/warnings.
Work with public safety partners and state emergency management to report and coordinate significant hazardous materials incidents.
Begin coordination of other emergency/disaster situations requiring countywide and Emergency Support Function (ESF) partner involvement.
Test various systems and software utilized by the Duty Officer.
Coordinate closely with the National Weather Service, storm spotters, communications agencies, public safety agencies and other emergency services personnel, as well as city, state and federal agencies during emergency/disaster situations.
Issue warning and watch information to National Weather Service and activate the outdoor warning system.
Direct and supervise work of volunteer staff called upon for duty in event of an emergency.
Document tasks accomplished and data collected.
Act as the initial point of contact for interaction with various response agencies and county leadership.
Support specific events which often require early or late hours to protect the public and be prepared to support responders in the event of a threat.
Manage grant and budget documentation.
Develop and maintain awareness of requirements for various emergency plans (e.g., County Emergency Operations Plan, Regional Hazard Mitigation Plan, County Recovery Plan, Debris Management Plan, Family Reunification Plan).
Write effective emergency plans that comply with local, state, and federal regulations.
Provide engagement and build community resiliency with whole community partners.
Develop collaborative plans with partners, including producing research and information.
Deconflict existing plans to ensure effective deployment.
Assist in training and exercises for employees, community partners, and volunteers.
Assess the need for dispensing supplies and equipment.
Serve as the Deputy Emergency Coordinator during emergency operations and as the Director’s alternate.
Coordinate with the Operations Manager to ensure plans are implemented and properly exercised.
Develop written procedures and standard operating guides for all aspects of Emergency Management.
Serve as a resource for access to local, state and federal plans, policies and procedures.
Plan and create new programs and initiatives.
Evaluate the effectiveness of implemented programs and make regular improvements.
Prepare, manage, and report program budgets, including grant-reportable expenditures.
Verify and approve program expenditures.
Develop planning-related policies and procedures.
Prepare program-specific reports, including developing, rehearsing, and delivering professional presentations.
Monitor compliance with rules, policies, and regulations.
Perform research and related studies to create meaningful analysis for program initiatives.
Prepare and administrate contracts for service, as needed.
Assist in writing grant proposals, gather data for grant submission, and provide administration for grant funds.
Attend local, regional, state, and federal meetings and conferences.
Provide customer service for inquiries and complaints, including providing necessary follow-up.
Accept and perform any additional duties assigned to meet business needs.