Manager, Conferences (Portuguese speaking)

Gartner • Stamford, CT

5d • Hybrid

About The Position

As a key member of Gartner’s Global Creative Journey and Branding team, the Manager, Conferences leads the planning, development, and execution of onsite branding and attendee experiences across a portfolio of client-facing global conferences and business unit events. The role combines strategic thinking, creative leadership, project management, and operational excellence to deliver impactful experiences for attendees, clients, and prospects. The manager collaborates closely with Conference Center of Excellence teams and internal stakeholders to align conference planning, branding, and experience delivery.

The position oversees the creative journey for external conferences, including branding, environmental design, attendee experiences, and digital touchpoints across Gartner’s LATAM and global conference portfolio. It manages projects from concept through execution, partners with stakeholders on event strategy, coordinates production and implementation with cross-functional teams and vendors, and helps establish operational processes and best practices. The manager also mentors junior team members, builds vendor relationships, drives creative improvement, manages conference budgets, and contributes to integrated business unit event planning.

The role requires fluency in English and Portuguese and approximately 30% domestic and international travel as needed. Gartner describes its work environment as hybrid, with flexibility to work virtually when productive and gather with colleagues in person. The stated base salary estimate is USD 70,000–104,000; eligible employees also participate in an annual bonus plan or role-based sales incentive plan. Gartner highlights generous PTO, a 401(k) match, and the opportunity to purchase company stock at a discount.

Requirements

• Fluency in both English and Portuguese.
• At least 5 years of experience in event management, branding, and/or experiential and event marketing.
• Proven creative and operational management responsibility, including management of teams.
• Proven event operational and project management skills.
• Ability to manage multiple tasks simultaneously and prioritize workload.
• Experience managing multiple agency and vendor partners.
• Effective people management and leadership skills.
• Experience creating event spaces, environments, and floor plans.
• Exceptional project management skills, including effective time management and prioritization.
• Creative, innovative, and strategic approach.
• Strong financial management skills.
• Client-focused, solution-oriented, and collaborative approach.
• High sense of urgency, decisiveness, attention to detail, and confidentiality.
• Competence with Microsoft Office and Google Suite, especially PowerPoint, Excel, and similar Google Suite applications.
• Strong oral and written communication skills.
• Ability to travel as needed, approximately 30% domestically and internationally.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Lead the end-to-end creative journey for external conferences, including branding, environmental design, attendee experiences, and digital touchpoints across LATAM and global conference portfolios.
• Manage conference projects from concept through execution, coordinating planning and onsite or virtual delivery of branding and experience initiatives.
• Partner with internal stakeholders to understand business objectives and provide strategic guidance on event experience, branding, and engagement opportunities.
• Project manage the planning, production, and implementation of conference signage, structures, branding elements, furniture, and experiential components with cross-functional teams and vendors.
• Support development and implementation of operational processes, project management frameworks, and best practices to improve consistency, scalability, and efficiency.
• Mentor and support junior team members, fostering professional growth, project management capabilities, and effective stakeholder engagement.
• Cultivate relationships with external vendor partners and ensure high-quality, innovative, brand-aligned solutions that meet Gartner standards.
• Promote creativity, innovation, and continuous improvement by identifying opportunities to enhance attendee experiences and optimize planning processes.
• Manage conference budgets, including forecasting, cost management, contract negotiations, risk identification, and resource allocation recommendations.
• Collaborate across Conference Center of Excellence teams to integrate planning and execution of business unit experiences with the broader conference strategy.

Benefits

• Generous paid time off.
• 401(k) match up to $7,200 per year.
• Opportunity to purchase company stock at a discount.
• Annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan, for eligible employees.
• Market-leading benefit programs.
• Hybrid work environment with flexibility to work virtually when productive and meet colleagues in person.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed