Manager, Conferences (Portuguese speaking)
About The Position
As a key member of the Global Creative Journey and Branding team, the Manager, Conferences leads the planning, development, and execution of onsite branding and attendee experiences across client-facing global conferences and business unit events. The role combines strategic thinking, creative leadership, project management, and operational excellence to deliver impactful experiences for attendees, clients, and prospects. The Manager collaborates with Conference Center of Excellence teams and internal stakeholders to align conference planning, branding, and experience delivery. The role oversees the creative journey for external conferences across Gartner’s LATAM and global portfolio, managing projects from concept through onsite or virtual execution. It provides strategic guidance on event experience, branding, and engagement; leads planning and implementation of signage, structures, furniture, and other experiential elements with cross-functional teams and vendors; and contributes to scalable operational processes and best practices. It also mentors junior team members, maintains vendor relationships, drives continuous improvement, and manages conference budgets, forecasting, costs, negotiations, risks, and resource recommendations.
Requirements
- Fluent in both English and Portuguese.
- At least 5 years of event management, branding, and/or experiential and event marketing experience.
- Proven creative and operational management responsibility, including management of teams.
- Proven event operations and project management skills.
- Ability to manage multiple tasks simultaneously and prioritize workload.
- Experience managing multiple agency and vendor partners.
- Effective people management and leadership skills.
- Experience creating event spaces, environments, or floor plans.
- Exceptional project management, time management, and prioritization skills.
- Creative, innovative, and strategic approach.
- Strong financial management skills.
- Client-focused, solution-oriented, and collaborative approach.
- High sense of urgency, decisiveness, attention to detail, and confidentiality.
- Competence with Microsoft Office and Google Suite, especially PowerPoint, Excel, and similar Google Workspace tools.
- Strong oral and written communication skills.
- Ability to travel as needed, approximately 30% domestically and internationally.
Nice To Haves
- Bachelor’s degree preferred.
Responsibilities
- Lead the end-to-end creative journey for external conferences, including branding, environmental design, attendee experiences, and digital touchpoints across Gartner’s LATAM and global conference portfolio.
- Manage conference projects from concept through execution, coordinating onsite or virtual delivery of branding and experience initiatives.
- Partner with internal stakeholders to understand business objectives and provide strategic guidance on event experience, branding, and engagement opportunities.
- Project manage the planning, production, and implementation of conference signage, structures, branding elements, furniture, and experiential components with cross-functional teams and vendors.
- Support the development and implementation of operational processes, project management frameworks, and best practices to improve consistency, scalability, and efficiency.
- Mentor and support junior team members, helping develop their professional growth and project management and stakeholder engagement capabilities.
- Cultivate relationships with external vendor partners and ensure delivery of high-quality, innovative, brand-aligned solutions that meet Gartner standards.
- Identify opportunities to enhance attendee experiences and optimize planning processes, promoting creativity, innovation, and continuous improvement.
- Manage conference budgets, including forecasting, cost management, contract negotiations, risk identification, and resource allocation recommendations.
- Collaborate across Conference Center of Excellence teams to integrate planning and execution of business unit experiences with the broader conference strategy.
Benefits
- Generous paid time off (PTO).
- 401(k) match up to $7,200 per year.
- Opportunity to purchase company stock at a discount.
- Market-leading benefit programs.
- Annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan for eligible candidates.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
