Manager, AP/AR

BioIVT• MI, US, MI

11d

About The Position

The Accounts Payable (AP)/Accounts Receivable (AR) Manager oversees the accounts payable and accounts receivable collections departments and staff. The role manages invoice processing, payments, records, customer statements, cash collection, customer disputes, vendor payment discrepancies, and customer credits, while ensuring payments are made in accordance with company policy and on time. The manager establishes and maintains systems, procedures, and policies that support company guidelines and best practices; trains and directs staff; prepares financial and aging reports for executives and senior management; tracks AP and AR key performance indicators; and assists with audits and process improvements. The position also ensures compliance with Environmental Health and Safety (EHS) policies, standard documentation practices, Standard Operating Procedures (SOPs), and Good Laboratory Practice (GLP) regulations. It supervises employees in accordance with organizational policies and applicable laws, including training, assigning and directing work, supporting performance appraisals, reviewing timesheets and time-off requests, providing feedback, and setting individual goals aligned with team and department goals. The role requires a bachelor's degree in accounting or a related field, or equivalent, and demonstrated progressive management or supervisory experience. Five to seven years of public or private accounting experience and biotechnology or manufacturing industry experience are preferred. Strong communication, organizational, time-management, and attention-to-detail skills are needed, along with proficiency in MS Office and the ability to follow standard operating procedures.

Requirements

B.S. degree in Accounting or a related field, or equivalent.
Demonstrated progressive experience in management or supervision.
Good oral and written communication skills.
Ability to troubleshoot method and instrument issues as needed.
Ability to follow standard operating procedures.
Proficiency in computer software programs, including MS Office.
Strong organizational and time-management skills.
Keen attention to detail.

Nice To Haves

Five to seven years of experience in public or private accounting preferred.
Biotechnology or manufacturing industry experience preferred.
Sage experience is a plus.

Responsibilities

Supervise the day-to-day operations of the accounts payable and accounts receivable collections department.
Manage accounts payable activities, including invoice processing, payments, and recordkeeping.
Manage accounts receivable collection activities, including sending customer statements, collecting cash, and handling customer disputes.
Review and approve customer credits in accordance with established limits.
Ensure payments are made on time and in accordance with company policy.
Resolve vendor payment discrepancies and disputes.
Implement and maintain systems, procedures, and policies that support company guidelines and best practices.
Train, guide, and direct staff to ensure work is performed efficiently, on time, and knowledgeably.
Prepare and present accounts payable status reports to company executives and senior management.
Prepare accounts receivable aging reports with collection status updates for company executives and senior management.
Maintain and report key performance indicators for accounts receivable and accounts payable.
Assist with audits and recommend improvements to procedures and systems for initiating, approving, and recording accounts payable transactions.
Supervise employees in accordance with organizational policies and applicable laws, including training, assigning and directing work, supporting performance appraisals, reviewing weekly timesheets and time-off requests, providing regular feedback, and setting individual goals aligned with team and department goals.
Ensure compliance with EHS policies, standard documentation practices, SOPs, and GLP regulations.
Perform other duties as assigned.