Manager, Accounts Payable

Quirch Foods•Coral Gables, FL

11d

About The Position

We are committed to bringing passion and customer focus to the business. This role oversees daily accounts payable activities, manages automated workflows, leads the AP team, maintains vendor relationships, ensures compliance, and drives process improvements.

Requirements

Minimum of 5 years of accounts payable experience, including at least 2 years in a supervisory or management role.
Must have a high level of integrity and trustworthiness.
Strong understanding of accounts payable processes, internal controls, and accounting principles.
Experience with Microsoft Office Suite is required (Excel, Word, PowerPoint, Outlook, Copilot).
Strong analytical, organizational, and problem-solving skills.
Excellent attention to detail and ability to manage multiple priorities in a deadline-driven environment.
Strong communication and interpersonal skills with the ability to collaborate across departments and with external vendors.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
Experience with automated 3-way match workflows, including invoice, purchase order, and receiving reconciliation processes preferred.
Experience with ERP/accounting systems preferred (e.g., GP Dynamics, Dynamics 365 Business Central).
Experience managing high-volume invoice processing environments preferred.
Fluency in English and Spanish preferred.

Responsibilities

Oversee daily accounts payable activities, including invoice processing, payment approvals, check runs, ACH/wire transfers, and vendor account maintenance.
Manage and oversee automated 3-way match workflows to ensure accurate reconciliation between purchase orders, invoices, and receiving documentation while resolving discrepancies in a timely manner.
Ensure invoices are processed accurately and within established timelines.
Monitor workflow and payment schedules to maintain strong vendor relationships and avoid service disruptions.
Supervise, mentor, and develop Accounts Payable staff to ensure productivity, accuracy, and professional growth.
Establish clear performance expectations and accountability measures for the AP team.
Promote collaboration and continuous improvement within the department.
Maintain positive relationships with vendors and resolve invoice discrepancies, payment issues, and inquiries in a timely manner.
Oversee vendor onboarding processes, including vendor setup, verification of required documentation, tax forms, payment terms, and compliance with company policies and internal controls.
Ensure vendor records are maintained accurately, including W-9 documentation and payment terms.
Ensure compliance with company policies, internal controls, and regulatory requirements related to accounts payable processes.
Assist with annual audits by preparing documentation and responding to auditor requests.
Support compliance with 1099 reporting requirements and other tax-related obligations.
Identify opportunities to streamline AP processes and improve operational efficiency through automation and best practices.
Assist in the implementation and optimization of AP systems and workflows.
Develop and document standard operating procedures for AP functions.