Accounts Payable Manager

MEIER SUPPLY CO INC•Town of Conklin, NY

2h•Onsite

About The Position

The Accounts Payable Manager will oversee an accounts payable team, direct the processing of invoices and payments, and manage expense accounts and budget reports. This position is a supervisory role and will be responsible for the management of the accounts payable team. The Accounts Payable Manager will oversee reports regarding cash flow, ensure correct payments are made in a timely manner, and oversee the full-cycle accounts payable process, including invoice receipt, coding, approval, and payment. They will ensure timely and accurate processing of high-volume vendor invoices, often tied to equipment purchases, parts, and freight. The role involves managing three-way matching (purchase order, receiving report, invoice) for equipment and inventory purchases, maintaining and enforcing internal controls to safeguard company assets and prevent fraud, and monitoring AP aging reports to ensure payments are made in accordance with vendor terms. The manager will resolve invoice discrepancies, pricing issues, freight charges, and receiving differences, support negotiation of payment terms and early payment discounts, and ensure vendor accounts are accurate and up-to-date, including W-9s and compliance documentation. Additionally, the role includes assigning workload and optimizing workflow for high-volume processing environments, leading continuous improvement initiatives, preparing and analyzing AP metrics, supporting cash flow management by forecasting payment obligations, and assisting with accruals for inventory, equipment purchases, and expenses. Collaboration with purchasing and warehouse teams is crucial for accuracy in purchase orders, receiving documentation, and inventory capitalization vs. expense classification. The manager will also address discrepancies involving partial shipments, backorders, and damaged equipment, ensure compliance with company policies, GAAP, and tax regulations, prepare and manage 1099 reporting, develop guidelines for proper handling and coding of invoices, facilitate correct and timely preparation of budget reports and purchase journals, ensure proper maintenance, filing, and storage of records, maintain documentation of department procedures, and train and manage employees involved in the department, including conducting performance reviews, providing coaching and mentoring, and participating in the recruiting and interview process.

Requirements

Associates degree in Accounting or Business Administration preferred
5 or more years of progressive accounts payable experience
2 or more years of supervisory experience preferred
Excellent Microsoft Office Suite skills
3 or more years experience working in a fast-paced multi-tasked office environment
Advanced skills in an ERP system, P21 preferred
Quality orientation with keen attention to detail
Highly organized and efficient in work habits
Able to multi-task and meet deadlines
Strong customer service skills
Comfortable performing routine, redundant tasks daily
Ability to handle pressure during busy times
Team player willing to do whatever is required for the department to serve customers

Responsibilities

Oversees reports regarding cash flow; ensures correct payments are made in a timely manner
Oversees the full-cycle accounts payable process, including invoice receipt, coding, approval, and payment.
Ensure timely and accurate processing of high-volume vendor invoices, often tied to equipment purchases, parts, and freight.
Manage three-way matching (purchase order, receiving report, invoice) for equipment and inventory purchases.
Maintain and enforce internal controls to safeguard company assets and prevent fraud.
Monitor AP aging reports and ensure payments are made in accordance with vendor terms.
Resolve invoice discrepancies, pricing issues, freight charges, and receiving differences.
Supports negotiation of payment terms and early payment discounts
Ensure vendor accounts are accurate and up-to-date, including W-9s and compliance documentation.
Assign workload and optimize workflow for high-volume processing environments.
Lead continuous improvement initiatives, including automation and system enhancements.
Prepare and analyze AP metrics (e.g., days payable outstanding, invoice processing times).
Support cash flow management by forecasting payment obligations.
Assist with accruals for inventory, equipment purchases, and expenses.
Work closely with purchasing and warehouse teams to ensure accuracy in purchase orders, receiving documentation, and inventory capitalization vs. expense classification.
Address discrepancies involving partial shipments, backorders, and damaged equipment.
Ensure compliance with company policies, GAAP, and tax regulations.
Prepare and manage 1099 reporting for applicable vendors.
Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records
Facilitates correct and timely preparation of budget reports and purchase journals, as needed
Ensures proper maintenance, filing, and storage of records in case audits
Maintains documentation of department procedures
Trains and manages employees involved in department with tasks including but not limited to: Conducts performance reviews, Provides coaching and mentoring to team members, Conducts recruiting and interview process for new team members
Other related duties as assigned