Accounts Payable / Accounts Manager

Outsized•Amador City, CA

1d•Remote

About The Position

The Accounts Payable / Manager provides financial support and management for the accounts payable team and will work closely with other company personnel, vendors, and customers. This position reports to the Vice President of Finance.

Requirements

Bachelor’s degree in accounting
At least four years’ experience in accounts payable
At least four years’ experience in general ledger accounting
At least two years’ experience in accounting management
At least two years’ experience with NetSuite
Ability to identify problems, review related information, develop, and evaluate options and implement solutions
Intermediate Excel skills required – ability to create formulas (including vlookups and sumif)
Strong mathematical and analytical skills
Understanding of US GAAP
Must be eligible to work in the U.S. without company sponsorship, now or in the future, for employment-based work authorization.
F-1 visa holders with Optional Practical Training (OPT) who will require H-1B status, TNs, or current H-1B visa holders will not be considered.
H1B and green card sponsorship is not available for this position.

Responsibilities

Lead, mentor, and develop AP Clerks, managing workload distribution, performance standards, and professional growth
Manage the AP inbox, ensuring vendor and internal inquiries are responded to within 24 hours and routed appropriately
Establish clear expectations, accountability metrics, and standard operating procedures for the AP team
Evaluate current systems and implement AP automation tools to streamline invoice capture, coding, approval workflows, and payment execution
Drive adoption of AI-based solutions for invoice classification, duplicate detection, 3-way matching, and exception handling
Develop and monitor KPIs (cycle time, straight-through processing rate, error rate) to measure efficiency gains and identify bottlenecks
Lead continuous improvement initiatives across the AP function, reducing manual touchpoints and increasing throughput
Manage all payment runs including ACH, wire, virtual card, and check, ensuring accuracy, proper authorization, and timely execution
Partner with Operations to allocate available funds to open AP bills based on company operational needs and cash position
Optimize payment terms strategy including early pay discounts and vendor financing opportunities
Enforce payment controls, segregation of duties, and fraud prevention protocols in coordination with Finance leadership
Manage COGS and OPEX coding accuracy across GL accounts and departments on the income statement
Review actual versus budget for COGS and expenses, initiating corrections as appropriate and escalating variances
Ensure all AP transactions and accruals are posted in accordance with the published close schedule
Maintain and distribute the vendor master list, including GL account and departmental coding
Support external audit processes by preparing AP-related schedules, reconciliations, and supporting documentation; serve as primary AP liaison to external auditors and respond to auditor inquiries in a timely manner
Serve as primary point of contact for internal and external stakeholders on vendor issues and payment inquiries
Oversee vendor onboarding, W-9/1099 compliance, and vendor master data integrity
Manage company credit card program and expense reporting policy, ensuring compliance and timely reconciliation