Manager, Accounts Payable

Cart.com•Time, IL

About The Position

As the Accounts Payable Manager at Cart.com, you will play a critical role in ensuring the accuracy and efficiency of our payment processes. You will lead a dynamic team responsible for managing all aspects of the accounts payable function, including processing invoices, ensuring timely payments, and maintaining strong relationships with vendors. Your ability to drive process improvements, ensure compliance, and provide strategic insights will be essential to the financial health and operational success of the company. In this role, you will have the opportunity to shape and optimize our AP processes, working closely with cross-functional teams to support our fast-growing business. You will be a key player in our finance department, overseeing AP month-end close activities and preparing for internal and external audits. Your leadership will be instrumental in building a high-performing AP team that thrives on accuracy, efficiency, and continuous improvement. If you are a detail-oriented, strategic thinker with a passion for process optimization and team leadership, this is an exciting opportunity to make a significant impact at a rapidly growing e-commerce company.

Requirements

6+ Years of Accounts Payable Experience: Proven experience in managing AP functions, including vendor management, invoice processing, and payment execution.
Supervisory Experience: Demonstrated ability to lead and mentor an AP team, ensuring high performance and adherence to deadlines.
Experience in High-Growth Environments: Comfortable working in fast-paced, high-growth companies, ideally in the e-commerce or technology sector.
Strong Knowledge of AP Systems: Proficient in AP tools such as Bill.com, Microsoft Dynamics, and other ERP systems.
Advanced Excel Skills: Expertise in Excel, including VLOOKUP, pivot tables, and complex data analysis.
Process Improvement Mindset: Proven track record of identifying and implementing process improvements to enhance efficiency and accuracy.
Knowledge of Tax Compliance: Familiarity with tax regulations related to AP, including W-9 and 1099 reporting.
Experience with Automation Tools: Experience implementing or working with automation tools to streamline AP processes.
Project Management Experience: Ability to manage AP-related projects, including system upgrades or process overhauls.
Detail-Oriented and Accurate: Exceptional eye for detail and prioritize accuracy in all aspects of your work, ensuring the integrity of financial data.
Strong Leader: Possess strong leadership skills with the ability to effectively manage, mentor, and motivate a team, fostering a high-performance culture.
Process-Oriented: Adept at developing and refining processes to improve efficiency, reduce errors, and ensure timely payment processing.
Proactive Problem Solver: Anticipate challenges and take the initiative to address issues before they escalate, implementing solutions that enhance overall performance.
Excellent Communicator: Communicate clearly and effectively, whether it's collaborating with your team, liaising with vendors, or reporting to senior management.
Analytical and Strategic: Think critically and strategically, using data to drive decisions and improvements in the AP process.
Highly Organized: Skilled at managing multiple priorities, maintaining organization in a fast-paced environment, and ensuring deadlines are consistently met.
Tech-Savvy: Comfortable working with various accounting and AP systems, quickly adapting to new technologies and tools.
Integrity and Confidentiality: Handle all financial data with the utmost integrity and maintain strict confidentiality.

Nice To Haves

CPA or Relevant Certification: Professional certification such as CPA or CMA is a plus, demonstrating a deep understanding of financial principles.
Experience with Multi-Entity Organizations: Experience managing AP for multi-entity or multi-location businesses.
Experience with Automation Tools: Experience implementing or working with automation tools to streamline AP processes.
Familiarity with International Payments: Experience managing AP processes involving international vendors and currencies.

Responsibilities

Oversee the entire accounts payable process, including invoice processing, payment execution, credit applications, vendor management, and reconciliation of accounts.
Supervise a team of three to four AP associates, providing guidance, training, and performance feedback to ensure high standards of accuracy and efficiency.
Monitor and ensure compliance with company policies, tax regulations, and accounting standards, including W-9 and 1099 reporting.
Identify, recommend, and implement process improvements to enhance efficiency, accuracy, and scalability of the AP function, including automation and system enhancements.
Develop and maintain strong relationships with vendors, resolving any issues related to invoicing, payments, or discrepancies in a timely and professional manner.
Support the monthly financial close process by preparing AP-related reconciliations, accruals, and reports, ensuring all AP transactions are accurately recorded.
Prepare and analyze AP reports, providing insights and recommendations to senior management on cash flow, payment cycles, and vendor performance.
Collaborate with IT and finance teams to maintain and improve AP systems (e.g., Bill.com, Microsoft Dynamics), ensuring they meet the needs of the business.
Prepare for and support internal and external audits by providing accurate documentation and reports related to the AP function.
Develop training materials and standard operating procedures for the AP team, ensuring consistency and compliance across the department.
Work closely with other departments, including procurement, finance, and operations, to streamline processes and support overall business objectives.