Manager, Accounts Payable

Quirch Foods • Coral Gables, FL

27d

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Requirements

• Minimum of 5 years of accounts payable experience, including at least 2 years in a supervisory or management role.
• Must have a high level of integrity and trustworthiness.
• Strong understanding of accounts payable processes, internal controls, and accounting principles.
• Experience with Microsoft Office Suite is required (Excel, Word, PowerPoint, Outlook, Copilot).
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities in a deadline-driven environment.
• Strong communication and interpersonal skills with the ability to collaborate across departments and with external vendors.
• All applicants must be eligible to work in the United States.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience with automated 3-way match workflows, including invoice, purchase order, and receiving reconciliation processes preferred.
• Experience with ERP/accounting systems preferred (e.g., GP Dynamics, Dynamics 365 Business Central).
• Experience managing high-volume invoice processing environments preferred.
• Fluency in English and Spanish preferred.

Responsibilities

• Oversee daily accounts payable activities, including invoice processing, payment approvals, check runs, ACH/wire transfers, and vendor account maintenance.
• Manage and oversee automated 3-way match workflows to ensure accurate reconciliation between purchase orders, invoices, and receiving documentation while resolving discrepancies in a timely manner.
• Ensure invoices are processed accurately and within established timelines.
• Monitor workflow and payment schedules to maintain strong vendor relationships and avoid service disruptions.
• Supervise, mentor, and develop Accounts Payable staff to ensure productivity, accuracy, and professional growth.
• Establish clear performance expectations and accountability measures for the AP team.
• Promote collaboration and continuous improvement within the department.
• Maintain positive relationships with vendors and resolve invoice discrepancies, payment issues, and inquiries in a timely manner.
• Oversee vendor onboarding processes, including vendor setup, verification of required documentation, tax forms, payment terms, and compliance with company policies and internal controls.
• Ensure vendor records are maintained accurately, including W-9 documentation and payment terms.
• Ensure compliance with company policies, internal controls, and regulatory requirements related to accounts payable processes.
• Assist with annual audits by preparing documentation and responding to auditor requests.
• Support compliance with 1099 reporting requirements and other tax-related obligations.
• Identify opportunities to streamline AP processes and improve operational efficiency through automation and best practices.
• Assist in the implementation and optimization of AP systems and workflows.
• Develop and document standard operating procedures for AP functions.

Benefits

• Comprehensive benefits package that includes: Medical, Dental, Prescription Drug Plan, Disability Plan, Life insurance Plan
• 401K savings Plan
• Paid Holidays
• Personal Time off
• Employee Discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Manager