Management & Maintenance Coordinator

Co-operative Housing Federation BC • Vancouver, BC

4d • Hybrid

About The Position

COHO Management is seeking for a full-time Management and Maintenance Coordinator to support the daily operations of our housing co-operatives. This is a dynamic role for someone who thrives in a fast-paced environment, juggling everything from financial reporting to board advising to maintenance coordination and member communications. You’ll be a key liaison between the co-op boards, members and service providers. You will have a vital role in ensuring our clients sites run smoothly and efficiently. If you are tech savvy, detailed oriented and excited by the idea of making a meaningful impact in the housing sector, we would love to hear from you!

Requirements

• Post-secondary Diploma or equivalent combination of training and relevant work experience
• At least three (3) years of administrative experience
• Basic bookkeeping knowledge and familiarity with accounting principles
• Strong written and verbal communication skills
• Technological proficiency with MS Office Suites (Word, Excel, PowerPoint and Outlook)
• General knowledge of building systems

Nice To Haves

• Experience with or knowledge of housing co-ops is an asset
• Experience working with multi-unit residential buildings and effective communication with residents as well as contracted maintenance personnel is an asset

Responsibilities

• Coordinating property management tasks, including maintenance request and vendor communications
• Collection of housing charges (rent) and arrears management
• Preparing monthly financial packages, including bank reconciliations, income and cheque registers
• Managing accounts payable and receivable, financial reporting and interpreting operating agreements
• Attending evening board meetings, AGMs, and budget sessions to present management reports
• Overseeing move-ins/move-out processes, marketing vacant units, and maintaining waitlists
• Maintaining accurate records, drafting correspondence and meeting minutes
• Coordinating annual corporate and government filings
• Supervising contractors or staff as directed by co-ops boards
• Traveling to client sites across the Lower Mainland as needed

Benefits

• Statutory Holidays
• Christmas closure days
• Monday to Friday work week
• Competitive compensation – we are a Living Wage employer
• The chance to contribute to affordable housing and community development across BC

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree