Maintenance Coordinator

Nextdeavor•Irvine, CA

1d•Onsite

About The Position

This is an exclusive confidential search for a full-time, on-site Maintenance Coordinator in Irvine, CA. The role offers health, vision, and dental benefits for contract employees, paid sick leave eligibility, and an optional 401k plan. It provides an opportunity to join a well-established corporation with potential for extended or permanent employment. The Maintenance Coordinator will be responsible for coordinating and optimizing maintenance planning and scheduling to ensure equipment reliability and meet production schedules. This involves close collaboration with Operations, Engineering, EHS, and Procurement to align maintenance windows and manage contractors. The role is on-site with flexible shift start times (6:00 am, 7:00 am, or 8:00 am).

Requirements

Two years of maintenance planning/scheduling, maintenance coordination, or production support experience in a computerized environment, or demonstrated ability to perform the described responsibilities.
Working knowledge of CMMS/EAM systems (e.g., SAP PM, Maximo, EAM, or equivalent) and maintenance workflows (PM/PdM/CM).
Understanding of maintenance resource and capacity planning and familiarity with MRO spares and basic MRP concepts.
Ability to read and interpret routings, job plans, schematics, P&IDs, and blueprints.
Proficiency with Excel, Outlook, and standard office/reporting tools.
Effective verbal, written, and interpersonal communication skills and ability to work collaboratively.
Ability to lift up to 50 lbs and perform tasks involving standing and walking.

Nice To Haves

Experience with dashboards/reporting preferred.
Exposure to reliability/maintenance frameworks (e.g., TPM, RCM).
Familiarity with maintenance KPIs such as PM compliance, backlog, MTBF, and MTTR.
Experience coordinating contractors and vendor management processes.

Responsibilities

Update and maintain the CMMS with accurate work order, asset, and parts information.
Stage, prioritize, and schedule preventive, predictive, and corrective maintenance to fit production windows.
Develop weekly and daily maintenance schedules and coordinate planned shutdowns/turnarounds.
Monitor and resolve short-term capacity conflicts, including staffing reassignments and contractor support.
Manage and schedule contractors/vendors and ensure compliance with contractor management and EHS requirements.
Coordinate with Operations, Engineering, Quality, and EHS to progress work orders and remove holds.
Create, split, and update work orders, coordinate inspections and sign-offs, and ensure timely closeout with proper codes and parts/labor tracking.
Track job progress across maintenance shops and external vendors; escalate discrepancies and delays.
Coordinate release and kitting of materials, spares, and consumables; communicate component shortages and track purchase/repair orders.
Prepare and deliver status updates and reports on job progress, backlog, PM compliance, and reliability trends.
Support recovery plans, maintain job plans and technical documentation, and promote EHS and regulatory compliance.