Management Information Specialist

Customs and Border Protection•Washington, DC

3d•Onsite

About The Position

This position is with the Department of Homeland Security, U.S. Customs and Border Protection (CBP), Office of Acquisition, Immediate Office of the Assistant Commissioner, in Washington, DC or Ashburn, VA. The role supports executive-level administrative operations, staff action control, audit and oversight coordination, internal communications, and program support. The specialist develops and applies procedures, tracking systems, coordination strategies, and quality-control methods for managing executive actions across the organization, and coordinates complex, high-visibility assignments involving multiple offices, sensitive subject matter, compressed deadlines, and senior executive attention. The position is a GS-13 role with a stated salary range of $121,785 to $158,322. It serves as a key coordination point for Office of Acquisition leadership, program directorates, and oversight entities. The announcement states that telework is not available, although limited exceptions may apply.

Requirements

One year of specialized experience equivalent to at least the next lower grade level, including managing executive actions and communications; improving tasking systems and information flow; coordinating high-priority projects; supporting audit and oversight activities; and drafting, reviewing, and editing executive communications.
The resume must explicitly demonstrate the required specialized experience.
U.S. citizenship is required.
Applicants must have physically resided in the United States or its protectorates for at least three of the last five years, subject to stated exceptions and waiver provisions.
Applicants must meet applicable time-in-grade requirements by 10/27/2026; current federal employees must have served 52 weeks at the next lower grade or equivalent grade band.
Applicants may be required to pass a background investigation and drug testing procedures apply under the DHS Drug-Free Workplace Plan.
Males born after 12/31/1959 must be registered with Selective Service.
All pre-employment processes are conducted in English.
A resume of no more than two pages is accepted.

Responsibilities

Manage, coordinate, track, and control executive staff actions, correspondence, decision memoranda, briefing materials, reports, inquiries, oversight responses, special assignments, and other senior-leadership taskings.
Establish, maintain, and improve staff-action control processes, executive tracking systems, routing procedures, clearance protocols, suspense-management tools, and quality-control methods.
Serve as a liaison between the Office of Acquisition front office and program directorates to identify information needs, gather input, clarify requirements, resolve coordination issues, and communicate leadership priorities.
Coordinate audit, oversight, and accountability matters involving the Government Accountability Office, Office of Inspector General, DHS, CBP, and other oversight entities.
Review audit-related materials for clarity, completeness, internal consistency, responsiveness, and alignment with coordination requirements.
Develop, review, edit, and coordinate executive communications, briefing papers, presentations, talking points, information papers, decision memoranda, reports, meeting materials, newsletters, employee communications, and other written products.
Coordinate high-priority projects, meetings, briefings, and initiatives by gathering input, reconciling comments, and tracking actions.
Support audit and oversight activities by tracking recommendations, corrective actions, milestones, document requests, responses, and deadlines.