Health Information Management Specialist
About The Position
The Health Information Management Specialist maintains accurate, complete, and timely medical records in electronic and paper formats. The role ensures patient documentation is properly compiled, verified, and processed to support quality care, regulatory compliance, and operational efficiency. Responsibilities vary based on experience and demonstrated performance; more experienced specialists may handle complex records, assist with audits, analyze trends, and guide other team members. The position supports routine record management at the foundational level. At advanced levels (II–III), responsibilities may include complex record management, auditing, discrepancy resolution, quality improvement, process analysis, and staff guidance. The position is with Grand River Health in Rifle, Colorado.
Requirements
- High school diploma or equivalent preferred.
- Experience with electronic health record (EHR) systems required.
- Specialist I: Entry-level to foundational HIM experience supporting routine record management tasks.
- Specialist II: Demonstrated experience handling complex record management issues and supporting audits and compliance initiatives.
- Specialist III: Typically 4–7 years of hospital acute care or multi-specialty clinic experience; serves as a subject matter expert and contributes to process improvement and staff guidance.
- Equivalent skills and demonstrated performance may be considered in lieu of years of experience.
Nice To Haves
- Experience with specific EHR software platforms is preferred.
Responsibilities
- Review, verify, and organize patient information in accordance with hospital policies and procedures.
- Scan and index documents accurately into the electronic health record (EHR) system.
- Maintain and update the master patient index (MPI) to ensure correct patient identification.
- Assign chart deficiencies and resolve discrepancies by collecting and analyzing data from patient records.
- Input patient demographics, diagnoses, and treatment details accurately.
- Process requests for protected health information (PHI) from patients, departments, healthcare providers, and legal entities while adhering to privacy regulations.
- Follow release-of-information policies and legal requirements to protect sensitive health information.
- Communicate professionally with providers, peers, and third parties about medical records and documentation.
- Collaborate with other departments to collect missing documentation and ensure complete patient records.
- Prepare statistical reports summarizing diagnoses, treatments, surgeries, and hospital utilization.
- Adhere to HIPAA regulations and maintain patient privacy.
- Provide excellent customer service and foster working relationships within the HIM department and across the organization.
- Perform other duties as assigned.
- At advanced levels, handle complex record management tasks, including auditing, discrepancy resolution, and problem-solving.
- Support quality improvement initiatives and help ensure regulatory compliance in records.
- Analyze documentation and reporting trends to identify process improvement opportunities.
- Assist with training, mentoring, and guiding less experienced HIM staff.
- Collaborate with internal teams to improve workflows, record accessibility, and HIM efficiency.
Benefits
- Medical, dental, and vision benefits.
- PTO from day one.
- Extended illness time.
- Retirement plan with match.
- Payroll deductions for hot springs, gyms, ski passes, and pet insurance.
- Access to outdoor recreation.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
