Management Assistant - City Clerk's Office

City of Chandler•Chandler, AZ

6d•Hybrid

About The Position

The City of Chandler City Clerk’s Office is currently seeking qualified individuals interested in joining our team as a Management Assistant. The position is scheduled to work Monday through Friday, 8:00 am - 5:00 p.m. Current City of Chandler employees may only hold one position and are not eligible for additional part-time or secondary positions within the City of Chandler. The City Clerk’s Office offers a wide range of services to the residents of Chandler and the surrounding communities. Election assistance and passport applications are just some of the services provided, along with a multitude of information and records regarding the City Code and City Council actions. The City Clerk’s Office preserves legal documents and is the source of information on City Council legislation and actions. The City Clerk’s Office conducts all municipal elections, assists the Mayor in administering the appointment of members to serve on various City boards and commissions, and provides services to the public including passport services, public records requests, and oversees Chandler's boards and commissions, and the Chandler Municipal Code and City Charter. Our new team member will have a passion for customer service, teamwork, and collaboration. We are seeking someone who provides advanced-level administrative support and office management for the City Clerk’s Office, including independently handling confidential administrative tasks, researching and responding to escalated requests, compiling information and preparing original reports, assisting with budget preparation and tracking, and coordinating assigned administrative projects and program logistics.

Requirements

Associate’s degree in public administration or equivalent
4 years of progressively responsible experience providing complex administrative support and management assistance, preferably working in a similar role and department
Progressively responsible experience involving agenda collection management, record keeping, open meeting laws, election administration or related duties
Arizona Notary Public Certification within six (6) months of hire or promotion
Passport Acceptance Agent Certification within six (6) months of hire or promotion
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Responsibilities

Provides advanced-level administrative support and office management for the City Clerk’s Office.
Independently handling confidential administrative tasks.
Researching and responding to escalated requests.
Compiling information and preparing original reports.
Assisting with budget preparation and tracking.
Coordinating assigned administrative projects and program logistics.

Benefits

Up to 8 hours paid time off annually to volunteer in the community
Dress code is business casual, with jeans on Fridays
3 medical plans to choose from along with dental and vision coverage
Accrue 130 hours paid vacation in your first year, eligible for use immediately following accrual
Accrue 96 hours paid sick leave in your first year, eligible for use immediately following accrual
12 paid holidays annually, with the potential for additional holiday leave the end of 2026, subject to approval by the City Manager
Become part of the Arizona State Retirement System with a 100% city contribution match
City contributions of 1% gross wages per pay period to deferred compensation
Robust Employee Wellness program with $350 incentive
Professional development opportunities
Tuition reimbursement up to $5,250 annually
Free Tumbleweed Recreation Center membership
Flexible schedule/remote work options (when available)