Manager of Operations - District Clerk's Office

Fort Bend County • Richmond, TX

8d • Onsite

About The Position

Manages, reviews, evaluates and directs procedures and objectives within the Office of District Clerk. Ensures deadlines, production schedules and reports are in compliance. Serves as liaison between District Clerk’s Office and other county offices and departments. Assigns and monitors special projects within the District Clerk’s Office. Administers all aspects of operations. Participates in planning of policies, objectives and budget for the District Clerk’s Office. Provides executive level support to the District Clerk and Chief Deputies. Conducts department meetings with supervisory support team for staff. Primary oversight of records management system & involved in software upgrades, troubleshooting and recommendations. Approves time off requests of subordinates. Reviews legislation and assists with change management. Manages Passport Acceptance Compliance as set out by the US Department of State. Manages Public Information Act (PIA) requests from media and ensures compliance with PIA requests. Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Requirements

• High School Diploma/GED and 2 years of college or equivalent business administrative training.
• Two years job related experience may be substituted for college requirement, in addition to experience requirement.
• 5 years strong administrative management experience.
• Strong supervisory, organizational, interpersonal, diplomacy and problem solving skills.
• Good computer and typing skills.
• Ability to deal effectively with employees, the public, and elected and appointed officials.
• General knowledge of Texas Statute pertaining to duties and requirements of the District Clerk.
• Valid Texas Driver’s License.
• Routinely required to take Defensive Driving through classes offered by Fort Bend County Risk Management and provide continual proof of vehicle insurance.
• Must be eligible to become Passport Acceptance Agent in accordance with the U.S. Department of State regulations within 30 days of employment.
• Must complete Cyber Security Training.
• Must complete Annual PIA Training offered by the Office of the Attorney General.
• Required by statute to be deputized and bonded as Deputy District Clerk.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Manages, reviews, evaluates and directs procedures and objectives within the Office of District Clerk.
• Ensures deadlines, production schedules and reports are in compliance.
• Serves as liaison between District Clerk’s Office and other county offices and departments.
• Assigns and monitors special projects within the District Clerk’s Office.
• Administers all aspects of operations.
• Participates in planning of policies, objectives and budget for the District Clerk’s Office.
• Provides executive level support to the District Clerk and Chief Deputies.
• Conducts department meetings with supervisory support team for staff.
• Primary oversight of records management system & involved in software upgrades, troubleshooting and recommendations.
• Approves time off requests of subordinates.
• Reviews legislation and assists with change management.
• Manages Passport Acceptance Compliance as set out by the US Department of State.
• Manages Public Information Act (PIA) requests from media and ensures compliance with PIA requests.
• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Benefits

• All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS).
• Full-time employees also enjoy a wide-range of great benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED