Administrative Assistant, Town Clerk's Office

Town of Cohasset•Cohasset, MA

7d•Onsite

About The Position

Performs responsible administrative, clerical, customer service, and operational support functions within the Office of the Town Clerk. The Administrative Assistant provides support to residents, staff, boards and committees, and appointed and elected officials through records administration, election preparation, licensing and permit processing, financial administration, and compliance activities. The position requires exceptional organizational abilities, attention to detail, sound judgment, and the ability to work effectively in a fast-paced public service environment.

Requirements

Associate degree preferred
A minimum of three (3) years of related administrative, clerical, municipal, or customer service experience
Any equivalent combination of education, training, certification, and experience demonstrating the ability to successfully perform the essential functions of the position.

Responsibilities

Provide administrative and customer service support by responding to public inquiries, managing correspondence, and maintaining office records.
Maintain official municipal records and databases in compliance with Massachusetts General Laws and records retention requirements.
Upload and post agendas, meeting notices, and public hearing information while ensuring Open Meeting Law compliance.
Process licenses, permits, invoices, and departmental revenues, including financial tracking and reconciliation activities.
Support election operations, including ballot preparation, supply coordination, and election equipment organization.
Assist with Town board and committee appointments, application processing, and related administrative support activities.