Management Analyst III

Commonwealth of Massachusetts•Westborough, MA

1d•Onsite

About The Position

The Massachusetts Department of Mental Health (DMH) is seeking a Management Analyst III to coordinate and oversee Accounts Payable activities within the Management and Budget Division in Westborough. The role supervises assigned staff and administers Non-POS (Purchase of Services) Accounts Payable operations. It provides financial and budgetary oversight, coordinates projects, prepares and distributes financial reports, and supports the development and implementation of standardized operational practices and procedures. The Management Analyst III serves as a resource and liaison to Area managers and internal departments, supporting effective communication, sound financial management, operational efficiency, and compliance with Department policies and regulations. The position requires at least four years of qualifying professional experience, subject to the listed education substitutions. A criminal background check will be completed before hiring, and education, licensure, and certifications will be verified.

Requirements

Knowledge of supervisory principles, practices, and techniques.
Knowledge of work simplification methods and operational efficiency.
Knowledge of general report-writing methods and financial reporting practices.
Ability to interpret, explain, and apply laws, rules, regulations, policies, procedures, specifications, standards, and guidelines.
Ability to analyze financial and operational data, draw conclusions, and make sound recommendations.
Strong organizational, communication, problem-solving, and leadership skills.
Ability to exercise discretion when handling confidential information.
Ability to manage competing priorities and coordinate multiple projects effectively.
At least four years of full-time or equivalent part-time professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis, program administration, or program management, or an equivalent combination of experience and qualifying education substitutions.
Education substitutions may include a bachelor's degree in specified fields for up to two years of experience, a graduate degree in specified fields for up to three years, or a bachelor's or higher degree in another field for up to one year. Educational substitutions are limited to a maximum of three years of required experience; education toward a degree is prorated based on requirements completed.

Nice To Haves

Knowledge of laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing Fiscal Services operations.
Familiarity with fiscal policies and regulatory requirements established by the Area, DMH, Office of the State Comptroller, Division of Administration and Finance, Office of the State Treasurer, Office of the State Auditor, EOHHS, and OSD.
Experience interpreting and applying fiscal policies, procedures, and regulatory requirements in a financial or administrative environment.
Experience with financial operations, accounts payable, budget monitoring, expenditure analysis, and fiscal reporting.
Supervisory experience, including staff development, workflow coordination, and operational oversight.
Bilingual or multilingual fluency.

Responsibilities

Supervise daily Non-POS Accounts Payable operations, including staff assignments, workflow, and payment processing.
Ensure compliance with DMH policies, Massachusetts Comptroller's Office requirements, and other applicable regulations.
Oversee records management and ensure supporting documentation is maintained in electronic filing systems.
Review employee reimbursements entered into HRCMS for accuracy, appropriate approvals, and supporting documentation.
Monitor office equipment leases and automatic payment processing to ensure timely and accurate payments.
Assist with developing and implementing annual spending plans.
Maintain and update financial databases, budget records, and expense-reporting spreadsheets.
Provide daily supervision, direction, and support to assigned employees.
Promote accountability, teamwork, and continuous improvement.
Coordinate projects and prepare and distribute financial reports.
Support the development and implementation of standardized operational practices and procedures.
Serve as a resource and liaison to Area managers and internal departments.
Perform other related duties as required.