Management Analyst I - Secretary

H4 Enterprises•Washington, DC

5d•$34 - $35•Onsite

About The Position

This role provides comprehensive administrative and management support. Key responsibilities include composing correspondence, analyzing administrative processes and agency programs, communicating with various stakeholders, and preparing reports and recommendations. The position also involves performing management and program support tasks such as planning, research, analysis, correspondence control, and special projects. Additionally, the role handles procurement and contracting administrative functions, manages a wide range of administrative duties including travel, personnel administration, budgeting, and supplies. The Management Analyst I - Secretary acts as a liaison, coordinates facilities for conferences, and assists with presentation materials. They attend meetings, process program-related documents, develop program databases, and instruct mid-level administrators. The role involves receiving and escorting guests, handling inquiries, and interfacing with high-level personnel. This position also acts as an office manager, identifying and resolving workflow problems, and providing training on various systems and procedures. The incumbent must be proficient in Microsoft Office Suite and possess a SECRET security clearance.

Requirements

High School diploma or equivalent required
8-10 years of administrative/receptionist experience required
Attention to detail
Excellent customer service and multi-tasking
Proficient in the Microsoft Office Suite including Excel, MSWord, and PowerPoint
Must possess and maintain a SECRET security clearance.

Nice To Haves

Edits training materials.

Responsibilities

Composes correspondence on own initiative about administrative matters and general office policies for supervisor's approval.
Analyzes administrative processes and/or agency programs.
Communicates with colleagues, agency management, and other contacts outside the agency to gather and analyze information about agency processes.
Writes contracts, reports, letters and other documents with recommendations for management programs, policies and activities.
Performs management and/or program support work, such as planning, research, analysis, correspondence control, communication, and/or special projects.
Performs procurement and contracting administrative functions.
Solicits, evaluates, negotiates, administers, awards, analyzes, and advises on administrative matters.
Handles a wide variety of administrative work, including travel, personnel administration, budgeting, procurement, property management, data entry, records management, or supplies.
Manages and/or prepares responses to correspondence in an organization; and/or acts as a liaison or handles the communication with persons and/ or groups within and outside of the organization.
Coordinates facilities and related arrangements for planning conferences, assists with presentation materials, and provides on-site support.
Attends weekly meetings to plan overall program management strategy; attends inter-agency meetings addressing program issues; processes program related documents and analyzes and produces program reports; performs miscellaneous audits; develops and maintains program databases and master files; instructs mid-level administrators and program users on procedures and policies; addresses and solves program issues/problems; produces special projects for office including electronic time and attendance, arranging travel in electronic travel system, and serving as a unit security.
Receives and escorts guests, answers telephonic and email inquiries promptly and professionally, and interfaces with DOS management, Executive Directors and high level contractor personnel, high-ranking outside officials (e.g., city or State officials, members of Congress, presidents of national unions or large national or international firms, ), in unique situations.
Decides whether executive should be notified of important or emergency situations.
Acts as office manager for the executive's organization, e.g., determines when new procedures are needed for changing situations and devises and implements alternatives revises or clarifies procedures to eliminate conflict or duplication.
Identifies and resolves various problems that affect the orderly flow of work in transactions with parties outside the organization.
Receives training requests and develops a training roster; assembles training materials and sets-up training room; briefs trainees on application completion and accounting information; performs one-on-one training sessions; and briefs executive directors.
Performs other duties as assigned.