Management Analyst I - Secretary

H4 Enterprises•Washington, DC

3d•Onsite

About The Position

This role involves a wide range of administrative and management support functions. The individual will analyze administrative processes and agency programs, communicate with various stakeholders to gather and analyze information, and draft various documents including contracts, reports, and letters with recommendations. The position also handles procurement and contracting administrative functions, manages diverse administrative tasks such as travel, personnel, budgeting, and records management, and acts as a liaison for the organization. Responsibilities include coordinating conference arrangements, assisting with presentations, and providing on-site support. The role involves attending meetings, processing program-related documents, analyzing program reports, performing audits, developing program databases, and instructing other administrators on procedures. Additionally, the position handles correspondence, acts as an office manager for the executive's organization, identifies and resolves workflow issues, and provides training support. The job requires proficiency in Microsoft Office Suite and involves tasks such as managing training requests, assembling materials, and conducting training sessions.

Requirements

High School diploma or equivalent
8-10 years of administrative/receptionist experience
Attention to detail
Excellent customer service and multi-tasking skills
Proficient in the Microsoft Office Suite including Excel, MSWord, and PowerPoint
Must possess and maintain a SECRET security clearance.

Responsibilities

Analyze administrative processes and/or agency programs.
Communicate with colleagues, agency management, and external contacts to gather and analyze information about agency processes.
Write contracts, reports, letters, and other documents with recommendations for management programs, policies, and activities.
Perform management and/or program support work, including planning, research, analysis, correspondence control, communication, and special projects.
Perform procurement and contracting administrative functions.
Solicit, evaluate, negotiate, administer, award, analyze, and advise on administrative matters.
Handle a wide variety of administrative work, including travel, personnel administration, budgeting, procurement, property management, data entry, records management, or supplies.
Manage and/or prepare responses to correspondence in an organization.
Act as a liaison or handle communication with persons and/or groups within and outside of the organization.
Coordinate facilities and related arrangements for planning conferences.
Assist with presentation materials and provide on-site support.
Attend weekly meetings to plan overall program management strategy.
Attend inter-agency meetings addressing program issues.
Process program-related documents, analyze, and produce program reports.
Perform miscellaneous audits.
Develop and maintain program databases and master files.
Instruct mid-level administrators and program users on procedures and policies.
Address and solve program issues/problems.
Produce special projects for the office, including electronic time and attendance, arranging travel in the electronic travel system, and serving as a unit security.
Receive and escort guests.
Answer telephonic and email inquiries promptly and professionally.
Interface with DOS management, Executive Directors, high-level contractor personnel, and high-ranking outside officials.
Decide whether executive should be notified of important or emergency situations.
Act as office manager for the executive's organization, determining when new procedures are needed and devising and implementing alternatives.
Revise or clarify procedures to eliminate conflict or duplication.
Identify and resolve various problems that affect the orderly flow of work in transactions with parties outside the organization.
Receive training requests and develop a training roster.
Assemble training materials and set up training rooms.
Brief trainees on application completion and accounting information.
Perform one-on-one training sessions.
Brief executive directors and edit training materials.