Maintenance Training Administrator

Wheels Up Partners • Chamblee, GA

5d • Onsite

About The Position

The Maintenance Training Administrator maintains, audits, and tracks maintenance training records and databases; coordinates schedules and vendor-provided training; and communicates training status and requirements across departments in compliance with applicable FAA regulations. The role supports the Maintenance Training Department’s safety, organization, accountability, and operational efficiency through accurate recordkeeping and effective use of department processes and software. The administrator may provide instruction as needed and performs other administrative duties as assigned.

The position is based in Chamblee, Georgia. Applications are anticipated to close on November 5, 2026, unless the deadline is extended. Compensation ranges from $69,000 to $81,000, depending on experience, skills, and qualifications. The employee may also be eligible for a discretionary annual incentive program.

Requirements

• Previous experience in the aviation industry, preferably in an administrative, training, maintenance, or compliance-related role.
• Strong administrative, organizational, and recordkeeping skills, with exceptional attention to detail and accuracy.
• Ability to review, interpret, edit, and maintain technical documents, manuals, and training records for accuracy, consistency, and compliance.
• Working knowledge of FAA regulations (FARs) and the ability to understand how regulatory requirements apply to maintenance operations, or demonstrated ability to learn them.
• Proficiency with computer systems, databases, and Microsoft Office applications, including PowerPoint for developing training presentations.
• Ability to track, audit, and maintain training records, identify discrepancies, and ensure required training is completed and documented.
• Strong written and verbal communication skills, including the ability to understand technical terminology and communicate requirements clearly.
• Process-oriented and forward-thinking, with the ability to connect information, recognize potential issues, and look beyond routine task completion.
• Willingness to learn, ask questions, seek clarification, and incorporate feedback to ensure accuracy and compliance.
• High school diploma or GED required.
• Ability to sit for extended periods while working at a desk or computer.
• Ability to perform repetitive tasks, including typing, data entry, and handling documents.
• Ability to occasionally stand, walk, bend, and reach as needed.
• Ability to lift and move light office materials and files.
• Ability to communicate effectively in person, by phone, and electronically.
• Ability to use a computer, office equipment, and standard office software for extended periods.

Nice To Haves

• FAA Airframe and Powerplant (A&P) certificate or relevant aircraft maintenance experience.
• Additional education, technical training, or coursework in aviation maintenance, aviation management, business administration, or a related field; equivalent relevant aviation or administrative experience may be considered in lieu of additional education.
• Experience coordinating or facilitating Maintenance Indoc (MX Indoc) or other aviation maintenance training programs.
• Experience editing, revising, and maintaining CAMP manuals or other FAA-regulated maintenance manuals and documentation.
• Familiarity with FAA regulatory requirements applicable to aircraft maintenance departments.
• Experience using Comply365 or similar systems for document management, training administration, and compliance tracking.
• Experience conducting recurring training audits, reviewing records for completeness, and identifying documentation gaps.
• Experience creating and updating PowerPoint presentations, training materials, and technical documentation.
• Experience supporting multiple aviation operating certificates or maintaining documentation across multiple certificate holders.
• Demonstrated ability to improve processes, anticipate operational needs, and identify opportunities to strengthen compliance and efficiency.
• Demonstrated ability to instruct Aircraft Maintenance technicians.

Responsibilities

• Audit maintenance rosters to verify personnel information, training status, and supporting documentation are accurate and current.
• Audit maintenance training records for completeness, accuracy, and alignment with company training requirements in GMM/CAMP Manuals.
• Update and maintain training records and tracking databases, including Comply365/Learn365, AirTable, and Excel spreadsheets.
• Assign and distribute approved training; monitor completion status; and communicate upcoming deadlines and overdue requirements.
• Process training completion documents, certificates, attendance records, and Records of Training.
• Identify missing or expired training documentation and coordinate follow-up with employees, supervisors, and training providers.
• Support new-hire and contractor onboarding by coordinating training assignments, schedules, and required records.
• Coordinate training logistics, including class registration, meeting invitations, attendance tracking, and vendor scheduling.
• Convert approved training materials into SCORM packages, verify functionality, and upload courses and assessments to the learning management system.
• Maintain version control of training materials and ensure current, approved courses are available for assignment.
• Prepare training completion reports, compliance summaries, and supporting documentation for management review.
• Assist with internal audits by retrieving records, reviewing documentation, and tracking resolution of identified discrepancies.
• Provide administrative support to employees and vendors experiencing training access or completion issues.
• Maintain the confidentiality, organization, and accessibility of training and personnel records.
• Assist the Maintenance Training Manager with training projects, process improvements, and other assigned responsibilities.
• Provide classroom instruction as needed.
• Perform other duties as assigned.

Benefits

• Tuition reimbursement.
• Competitive 401(k).
• Comprehensive medical, dental, and vision insurance.
• Complimentary access to mental health and wellness counseling through Spring Health.
• Financial planning assistance.
• A variety of additional programs and services in support of total well-being.
• Potential eligibility for a discretionary annual incentive program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED