Maintenance Systems Administrator

WE Soda•Green River, WY

4d•Onsite

About The Position

The Maintenance Systems Administrator will provide assistance in maintaining the Maintenance equipment database, track and report relief lists, manage overtime tracking, and oversee KPI inputs. This role involves managing compliance programs, auditing the timekeeping database, and assisting in reviewing department spending against budget. The administrator will also be responsible for generating reports, supporting supervisor training, and ensuring adherence to safety regulations.

Requirements

High School Diploma or equivalent
2 + years relevant experience preferred
Proficient in Microsoft Office applications including but not limited to Excel, Word, Teams and PowerPoint
SAP skills strongly preferred

Responsibilities

Provide assistance in maintaining the Maintenance equipment database
Track and report short-term / long–term relief lists
Maintain overtime tracking call out sheets
Manage / Audit timekeeping database
Manage Maintenance Compliance Programs
Maintain Maintenance Document Library
Oversee KPI Inputs
Assist in reviewing department spending to budget and recommend cost savings areas if applicable
Run Maintenance compliance reports and ensure program documents are properly retained
Validate completed preventative work packages and maintain the document library
Validate KPI data sets, generate and post KPI reports
Monitor, report and challenge cost impacts; 2P, Overtime, etc.
Support supervisor training; provide guidance to supervisors and managers related to their administrative responsibilities
Adhere to MSHA safety regulations
Maintain and update the monthly maintenance and safety records
Administer the union contract and memorandums
Provide assistance if required to the Maintenance Supervisors in verifying the accuracy of schedules, time inputs, etc. and SAP, release following validation
Record maintenance engineering hours for distribution to areas, if applicable
Track and report all department vacation time
Maintain employee files and crew list
Maintain weekend duty lists – hourly and salary
Maintain radios and weekend phones
Track short term / long term relief lists
Align with HR, Safety and WE Soda Medical on department FMLA, STD/LTD, leaves, etc.
Maintain and input overtime tracking spreadsheet
Maintain maintenance databases
Handle hourly inquiries about department administrative processes
Assist with administering maintenance training program(s)
Maintain all of maintenance training records
Maintain the physical library of work release forms
Maintain the maintenance seniority list and org charts
Maintain master attendance logs for hourly and salaried employees
Maintain department ISO 9000 documents