Maintenance Inventory Coordinator

Republic Services•Indianapolis, IN

About The Position

The Maintenance Inventory Coordinator provides administrative and operational support to the maintenance department through purchasing, inventory management, CMMS administration, and maintenance recordkeeping. The role owns the maintenance purchasing process, maintains inventory accuracy, and ensures parts and materials are available to support maintenance activities. The coordinator maintains the accuracy, organization, and control of more than $1 million in MRO inventory and helps establish and standardize inventory management processes within a growing manufacturing operation.

Requirements

2–4 years of experience in inventory control, purchasing administration, maintenance support, warehouse operations, or a related manufacturing or industrial environment.
Experience using a CMMS, ERP system, or inventory management software.
Proficiency with Microsoft Excel and other Microsoft Office applications.
Experience creating purchase orders, receiving materials, and maintaining inventory records.
Knowledge of inventory control, purchasing processes, maintenance administration, and recordkeeping practices.
Ability to manage MRO inventory.
Experience establishing inventory control processes, procedures, and recordkeeping standards.
Experience conducting cycle counts, inventory audits, and physical inventories.
Knowledge of industrial maintenance parts and materials.
Strong organizational skills and attention to detail and data accuracy.
Ability to communicate effectively with vendors, maintenance personnel, and management.
Ability to prioritize multiple tasks and meet deadlines in a manufacturing environment.

Nice To Haves

Three or more years of experience supporting maintenance operations in a manufacturing or industrial environment is preferred.

Responsibilities

Maintain the accuracy, organization, and control of more than $1 million in MRO inventory supporting manufacturing operations.
Own the maintenance purchasing process, including creating, processing, tracking, and following up on purchase orders for maintenance parts, materials, supplies, and services.
Coordinate with vendors and internal stakeholders to support timely procurement of materials and services required for maintenance activities.
Receive and verify inventory and issues of maintenance parts and materials while maintaining accurate transaction records.
Maintain accurate inventory, purchasing, and maintenance records in the Computerized Maintenance Management System (CMMS).
Perform cycle counts, inventory audits, and reconciliations to align physical inventory with system records.
Support the Maintenance Planner and Maintenance Manager in establishing, documenting, and maintaining inventory management processes and procedures in a startup manufacturing environment.
Review purchasing, receiving, and inventory documentation for accuracy and proper processing.
Produce maintenance, inventory, purchasing, and related reports as requested by management.
Support the Maintenance Planner with analysis of maintenance and operational reports by reviewing data, identifying trends, variances, and discrepancies, correcting errors where appropriate, and escalating concerns requiring management review.
Assist in maintaining data integrity and monitoring performance against established operational objectives and standards.
Ensure compliance with company policies, procedures, and safety requirements.
Perform other job-related duties as assigned or apparent.