Maintenance Coordinator

Albertsons • Pleasanton, CA

1d

About The Position

The Maintenance Coordinator supports the operation of the division's In-House Refrigeration Maintenance program by completing specialized departmental work requiring knowledge and skills beyond the normal scope of department specialists. The role provides administrative and operational support to stores, the Refrigeration Manager, Refrigeration Technicians, and other staff. It handles maintenance-related records, communications, reporting, scheduling, vendor documentation, and coordination of technician dispatch and service work. The position also serves as a resource to the work group and performs other related duties as assigned.

Requirements

• High school graduate; some college or related technical school is desirable.
• 5+ years of experience as an Administrative Assistant or Department Specialist, preferably in Refrigeration, Maintenance, Construction, or Real Estate.
• Strong written and verbal communication skills.
• Strong computer skills, including proficiency in Word, Excel, Outlook, PowerPoint, and Access.
• Detail-oriented and organized, with strong analytical skills.

Nice To Haves

• Familiarity with company systems, including portal, Maximo, and mainframe.
• Some college or related technical school.

Responsibilities

• Assist stores with routine and preventative maintenance services and calls, including billing issues, dispute resolution, and maintenance of approved vendor lists.
• Provide general administrative support to the Refrigeration Manager and Refrigeration Technicians.
• Maintain complex records related to maintenance and repair work.
• Respond to inquiries in the area of responsibility and prepare routine correspondence to service providers, including warranty letters, check requests, and requisitions.
• Collect and update data, prepare reports and basic analysis for the Director of Maintenance and Refrigeration Manager, and check information for accuracy.
• Answer department phones as needed, route calls to appropriate areas, and dispatch Refrigeration Technicians as required.
• Coordinate technician maintenance schedules with Refrigeration Supervisors.
• Review information and data and make decisions within defined guidelines, parameters, and instructions.
• Examine and prioritize documents to determine work to be completed or the best course of action.
• Sort, file, and maintain invoices, receipts, contracts, service records, refrigerant and refrigerant compliance documents, and other special department documents.
• Create and maintain unit documents, including ledgers, financial records, service information, emergency contact information, vendor insurance files, and procedure manuals.
• Act as a resource to staff in the work group and perform other related functions and duties as assigned.

Benefits

• Competitive wages paid weekly.
• Access to up to 50% of earned wages before payday through the company's partnership with Stream.
• Associate discounts.
• Health and financial well-being benefits for eligible associates, including medical, dental, and 401(k).
• Time off, including vacation, holidays, and sick pay.
• Leaders invested in training, career growth, and development.
• Inclusive work environment with talented colleagues who reflect the communities served.
• Benefits may include medical, dental, vision, disability and life insurance, sick pay, PTO/Vacation Pay or Flexible Time Off, paid holidays, bereavement pay, and retirement benefits (pension and/or 401(k) eligibility).
• Associates in this position may be eligible for a quarterly bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED